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San Jose State UniversitySJSU ScholarWorks Special Libraries, 1992Special Libraries, 1990sSpring 1992Special Libraries, Spring 1992 Special Libraries AssociationFollow this and additional works at:

How to fill out special collections and archives

How to fill out special collections and archives

1. Start by gathering all the necessary information and materials related to the special collections and archives.
2. Organize the materials in a systematic manner, ensuring they are labeled and categorized correctly.
3. Digitize the materials if necessary, using appropriate scanning or imaging techniques.
4. Create a detailed inventory or catalog of the collections, including metadata and descriptive information.
5. Preserve the physical materials by using proper storage techniques such as acid-free folders, boxes, or climate-controlled environments.
6. Ensure the collections are accessible to researchers and scholars by creating finding aids or indexes.
7. Implement proper security measures to protect the collections from theft, damage, or unauthorized access.
8. Regularly update and maintain the collections by adding new materials, removing duplicates or irrelevant items, and conducting preservation activities.
9. Promote the collections through exhibitions, publications, or online platforms to raise awareness and encourage utilization.
10. Collaborate with other institutions or professionals in the field to exchange knowledge, resources, and best practices for managing special collections and archives.

Who needs special collections and archives?

1. Special collections and archives are needed by various individuals and organizations:
2. - Historians and researchers who require access to primary source materials for their studies and academic work.
3. - Genealogists and family historians looking for historical documents or records related to their ancestry.
4. - Museum curators, art historians, and cultural institutions seeking unique artifacts or artworks for exhibitions and educational purposes.
5. - Libraries and educational institutions that aim to preserve and provide access to rare books, manuscripts, or historical records.
6. - Government agencies and legal professionals in need of official documents or legal records for administrative or legal purposes.
7. - Journalists, filmmakers, and media professionals who rely on archived materials for documentary projects or investigative reporting.
8. - Public or private collectors interested in acquiring and preserving valuable or unique items for personal or financial reasons.
9. - Cultural heritage enthusiasts or general public who wish to explore and appreciate the richness of history and cultural heritage.

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