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PLANNING ADVISORY COMMITTEE MEETING THURSDAY, FEBRUARY 9, 2017, AT 4:30 P.M. (LUXEMBOURG TOWN HALL, 2ND FLOOR, 120 TOWNSEND STREET) *** AGENDA ***1. Motion to approve agenda and set time to adjourn

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How to fill out motion to approve agenda

01

Start by opening the agenda template or document that will be used for the meeting.

02

Read through the agenda items and familiarize yourself with the topics that will be discussed.

03

Once you are ready to begin the meeting, address the participants and introduce the agenda.

04

Explain that a motion to approve the agenda is needed before the meeting can proceed.

05

Ask for a participant to make a motion by saying something like 'I move to approve the agenda as presented'.

06

Wait for a second from another participant. If no one seconds the motion, you can prompt by asking 'Is there a second?'

07

Once a second is obtained, state the motion again and ask if there is any discussion on the motion.

08

If there is no discussion, proceed to call for a vote by saying 'All those in favor of approving the agenda, please say 'Aye''

09

Record the number of 'Ayes' and 'Nays'.

10

Once the vote is completed, declare the motion as approved or not approved based on the majority.

11

If approved, continue with the meeting according to the agenda.

12

If not approved, discuss any necessary modifications to the agenda and repeat the motion process.

13

Make a note of the approved agenda in meeting minutes or any other relevant documentation.

Who needs motion to approve agenda?

01

A motion to approve the agenda is needed in any organized meeting that follows a predefined agenda.

02

Typically, it is required in formal settings such as business meetings, board meetings, conferences, and seminars.

03

However, it is a good practice to use a motion to approve the agenda even in less formal meetings to ensure clarity and agreement among the participants.

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What is motion to approve agenda?

Motion to approve agenda is a parliamentary procedure used to officially adopt the agenda for a meeting or event.

Who is required to file motion to approve agenda?

Any member of the organization or meeting group can file a motion to approve the agenda.

How to fill out motion to approve agenda?

To fill out a motion to approve agenda, simply state the motion during the meeting and ask for a second from another member.

What is the purpose of motion to approve agenda?

The purpose of motion to approve agenda is to establish the order of business for the meeting and ensure that all items are properly addressed.

What information must be reported on motion to approve agenda?

The motion to approve agenda should include the date and time of the meeting, list of items to be discussed, and any special instructions.

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