Get the free Corporate Purchase Cards - Fraser Health Authority

CORPORATE POLICY, STANDARDS and PROCEDURE Page 1 of 11 POLICY TITLE NUMBER CORPORATE PURCHASE CARDS AUTHORIZATION TBA DATE APPROVED Chief Financial Officer March 2011 CURRENT VERSION DATE March 2011

How to fill out corporate purchase cards

How to Fill Out Corporate Purchase Cards:

1. Obtain the corporate purchase card application form from your company's finance department or the designated department responsible for issuing the cards.
2. Provide all the required information on the application form, including your personal details, job title, department, and contact information.
3. Ensure that you have read and understood the terms and conditions associated with using the corporate purchase card, as outlined on the application form or accompanying documentation.
4. If required, seek approval from your supervisor, manager, or department head before submitting the application form.
5. Submit the completed application form to the designated department responsible for processing corporate purchase card applications. Make sure to adhere to any specified deadlines or submission procedures.
6. Await confirmation of your application status. Once approved, you will typically receive your corporate purchase card within a specified timeframe.
7. Activate your corporate purchase card by following the activation instructions provided by your company's finance department or the card issuer.
8. Familiarize yourself with the purchasing policies and guidelines set forth by your company. This includes understanding spending limits, allowable expenses, and reporting requirements.
9. When making a purchase using the corporate purchase card, present the card to the vendor or swipe/insert the card at the point of sale terminal. Ensure that the purchase is within the authorized spending limit.
10. Retain all receipts and documentation related to each purchase made with the corporate purchase card. These will be necessary when reconciling expenses and submitting expense reports.
11. Regularly review your corporate purchase card statements to ensure accuracy and identify any discrepancies. Report any unauthorized charges or errors to your company's finance department promptly.
12. Adhere to any required reporting procedures, such as submitting expense reports or documenting purchases in designated systems, as outlined by your company.
13. Maintain the security and confidentiality of your corporate purchase card details, including the card number, expiration date, and CVV. Report any loss or theft of the card immediately to your company's finance department for further instructions.

Who needs corporate purchase cards?

1. Small business owners and entrepreneurs who need a convenient and efficient way to manage business expenses.
2. Employees who frequently make purchases on behalf of their company, such as office supplies, travel expenses, or client-related expenses.
3. Companies that want to streamline their purchasing processes and improve expense tracking and reporting. Corporate purchase cards can help automate expense management and reduce reliance on traditional reimbursement methods.

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What is corporate purchase cards?

Corporate purchase cards are credit cards issued to employees of a company to make authorized purchases on behalf of the company.

Who is required to file corporate purchase cards?

Employees who have been issued corporate purchase cards are required to file expenses incurred using the cards.

How to fill out corporate purchase cards?

Corporate purchase cards can be filled out by listing the date of purchase, vendor name, amount spent, and a brief description of the purchase.

What is the purpose of corporate purchase cards?

The purpose of corporate purchase cards is to streamline the purchasing process, track expenses, and provide a convenient way for employees to make authorized purchases.

What information must be reported on corporate purchase cards?

The information that must be reported on corporate purchase cards includes the date of purchase, vendor name, amount spent, and a brief description of the purchase.