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REPORT TO CITY COUNCILApproved by:Council Meeting of: December 18, 2019 D1 Agenda Number: Department Director City Manager SUBJECT: Resolution authorizing an Equipment Lease/Purchase Agreement (the

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How to fill out resolution authorizing an equipment

01

To fill out a resolution authorizing an equipment, follow these steps:

02

Start by including the title of the resolution at the top, for example 'Resolution Authorizing Equipment Purchase'.

03

Begin the resolution by stating the purpose and background of the resolution, providing necessary context for why the equipment authorization is needed.

04

Include the details of the equipment that needs to be authorized, such as the name, model, quantity, and any specific requirements or specifications.

05

Specify the budget or funding source for the equipment purchase, if applicable.

06

Include any justification or reasoning behind the need for the equipment, explaining how it will benefit the organization or stakeholders.

07

List any potential risks, challenges, or obstacles associated with the equipment purchase and how they will be addressed.

08

Include a section for the approving authority or body to sign and date the resolution.

09

Review the resolution for accuracy, clarity, and completeness before finalizing it.

10

Once the resolution is completed, distribute copies to all relevant parties and stakeholders.

11

Keep a record of the resolution and its approval for future reference or audit purposes.

Who needs resolution authorizing an equipment?

01

Any organization or entity that requires the authorization to purchase or acquire equipment needs a resolution authorizing an equipment.

02

This can include businesses, government agencies, non-profit organizations, educational institutions, or any other entity that follows a formal decision-making process.

03

The resolution serves as an official document that grants the necessary approval and ensures accountability and transparency in the procurement or acquisition process.

04

It may be required by internal policies, legal requirements, board of directors, shareholders, or other governing bodies.

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