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Management Board Decision 34/2015 1(10) Public (reference to document MB/33/2015 final) Version of 22/12/2016GUIDE FOR THE REIMBURSEMENT OF TRAVEL AND ACCOMMODATION EXPENSES AND PAYMENT OF SUBSISTENCE

How to fill out guide for form reimbursement

How to fill out guide for form reimbursement

1. Gather all necessary paperwork and receipts related to your expenses.
2. Read the instructions and guidelines provided by your employer or organization regarding the reimbursement process.
3. Start by filling out your personal information such as name, employee ID, and contact details in the appropriate sections of the form.
4. Identify the type of expense you incurred and provide a detailed description for each item or expenditure.
5. Attach the corresponding receipts or supporting documents for each expense item. Make sure they are legible and include important details such as the date, vendor name, and amount.
6. Calculate the total amount to be reimbursed and include it in the designated field on the form.
7. If applicable, indicate whether you would like the reimbursement to be issued through check or direct deposit.
8. Double-check all the information provided in the form for accuracy and completeness.
9. Sign and date the form to certify that all the information provided is true and accurate.
10. Submit the completed form along with the supporting documents to the appropriate department or person responsible for processing reimbursements.
11. Keep a copy of the filled-out form and supporting documents for your records.
12. Follow up with the relevant department or person to ensure that your reimbursement request is being processed in a timely manner.

Who needs guide for form reimbursement?

1. Employees who have incurred business-related expenses and are eligible for reimbursement.
2. Individuals who need to claim reimbursement for travel expenses, office supplies, or other authorized expenses.
3. Anyone who wants to ensure that their expenses are properly documented and reimbursed according to company policies and procedures.

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