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AGENDA OROVALLEYTOWNCOUNCIL REGULARSESSION February1,2012 OROVALLEYCOUNCILCHAMBERS 11000 N.LACAADADRIVE REGULARSESSIONATORAFTER5:00PM CALLTOORDER ROBOCALL EXECUTIVESESSIONATORAFTER5:00PM Pursuant
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01
Begin by reviewing the guidelines and requirements for executive sessions outlined in the 38-43103 statute.
02
Gather all relevant information and documents that will be discussed during the executive session.
03
Ensure that all participants of the executive session have the necessary understanding of the topics to be discussed.
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Before the session starts, make sure that the room or location is suitable for confidential discussions and that any potential disruptions are minimized.
05
Start the executive session by formally announcing that it is being held in accordance with the 38-43103 statute.
06
Follow the agenda or topics that were previously prepared and address each point one by one.
07
Clearly record and document any decisions made during the executive session.
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If necessary, consult with legal counsel or experts to ensure compliance with any legal requirements or potential implications.
09
Once the executive session is concluded, ensure that any sensitive documents or information are properly secured and stored according to applicable regulations.
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Finally, provide any required reports or documentation to the appropriate individuals or authorities as outlined in the 38-43103 statute.

Who needs 38-43103 - executive sessions?

01
Executive sessions according to 38-43103 are typically required by government bodies and organizations that are subject to open meeting laws and regulations.
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This can include city councils, county boards, school boards, state agencies, and other public entities.
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The purpose of executive sessions is to discuss sensitive or confidential matters that may require privacy and should not be disclosed to the general public.
04
By conducting executive sessions, these organizations can ensure that certain information remains confidential while still adhering to transparency requirements.
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38-43103 Executive sessions refer to closed meetings of a governing body to discuss confidential matters.
The governing body or organization holding the executive session is required to file 38-43103.
To fill out 38-43103, provide details of the meeting date, attendees, topics discussed, and any actions taken during the executive session.
The purpose of 38-43103 is to document and report on the proceedings and decisions made during executive sessions.
Information such as the date of the meeting, attendees present, topics discussed, and any actions taken must be reported on 38-43103.
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