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CITY OF SAN DIEGO PUBLIC WORKS DEPARTMENT SOLE SOURCE MEMORANDUMDATE:April15, 2015TO:James Nagelvoort, Director, Public Works DepartmentFROM:Downs Prior, Principal Contract Specialist@SUBJECT:Sole

How to fill out sole source memorandum

How to fill out sole source memorandum

1. To fill out a sole source memorandum, follow these steps:
2. Start by writing the name of your organization or agency at the top of the memorandum.
3. Then include the date on which the memorandum is being written.
4. Write the subject of the memorandum, which in this case would be 'Sole Source Memorandum'.
5. Provide a brief introduction or background explaining the need for a sole source procurement.
6. Clearly state the reasons why a sole source procurement is necessary, backing it up with relevant facts or justifications.
7. Include any supporting documents or evidence that support your claims for a sole source procurement.
8. Address any potential concerns or risks associated with the sole source procurement, and provide mitigation strategies if applicable.
9. Conclude the memorandum by summarizing the key points and reiterating the need for a sole source procurement.
10. Sign the memorandum with your name, title, and contact information.
11. Distribute the memorandum to the appropriate individuals or departments.
12. Remember to follow any specific guidelines or templates provided by your organization when filling out the sole source memorandum.

Who needs sole source memorandum?

1. Sole source memorandum is needed by organizations or agencies that want to justify a procurement decision where only one source is available or feasible.
2. This may be necessary when there are unique circumstances or specifications that can only be met by a specific supplier or contractor.
3. It is typically required when competitive bidding is not possible due to factors such as urgency, exclusivity, proprietary rights, or compatibility requirements.
4. Government agencies, research organizations, or entities with specialized needs often require sole source memorandums to ensure transparency and accountability in their procurement processes.

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What is sole source memorandum?

Sole source memorandum is a document used to justify the selection of a specific vendor or supplier for a procurement contract without a competitive bidding process.

Who is required to file sole source memorandum?

Government agencies or organizations that want to make a non-competitive purchase from a specific vendor or supplier are required to file a sole source memorandum.

How to fill out sole source memorandum?

To fill out a sole source memorandum, the requester must provide detailed justification for why the purchase must be made from the specific vendor or supplier, including reasons such as unique product specifications or exclusive rights.

What is the purpose of sole source memorandum?

The purpose of a sole source memorandum is to ensure transparency and accountability in non-competitive procurement processes, and to demonstrate that the selection of a specific vendor or supplier is justified and in the best interest of the organization.

What information must be reported on sole source memorandum?

Key information that must be reported on a sole source memorandum includes the vendor or supplier's name, the rationale for selecting them as the sole source, the proposed contract terms, and any potential conflicts of interest.