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Standard, Inc. 856 SHIP NOTICE / MANIFEST EDI Implementation Guide August 2010-Page 1 856.004010 856 Advance Ship Notice The transaction set can be used to list the contents of a shipment of goods
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How to fill out 856 implementation guide
How to fill out the 856 implementation guide:
01
Understand the purpose of the 856 implementation guide: The 856 implementation guide provides instructions and guidelines for efficiently transmitting shipment information between trading partners. It ensures that all parties involved in the supply chain have a standardized format to exchange shipment data.
02
Familiarize yourself with the specific requirements: The 856 implementation guide may differ depending on the industry or the trading partner you are working with. It is essential to carefully review the guide to understand the specific data elements, formats, and codes that need to be included in your shipment information.
03
Gather the necessary shipment information: Before filling out the 856 implementation guide, gather all the relevant shipment details, such as the purchase order number, item descriptions, quantities, packaging information, shipping addresses, and any special instructions or requirements provided by your trading partner.
04
Input the shipment information into the appropriate sections: Follow the instructions provided in the 856 implementation guide to input the shipment data accurately. Pay attention to any mandatory fields, data formats, or codes specified in the guide.
05
Validate the data: After filling out the 856 implementation guide, it is crucial to validate the data to ensure accuracy and compliance with the guide's requirements. Use validation tools or software to verify that all the information is correctly structured and conforms to the industry standards or trading partner's specifications.
06
Test the transmission: Before sending the 856 document to your trading partner, it is recommended to test the transmission process. This helps identify any potential communication or formatting issues and allows you to make necessary adjustments before the actual exchange of data.
Who needs the 856 implementation guide?
01
Retailers or distributors: Retailers and distributors often require their suppliers to submit shipment information in the 856 format. The implementation guide helps ensure that the data is shared consistently and in a standardized manner across the supply chain, facilitating efficient inventory management and order fulfillment.
02
Suppliers or manufacturers: Suppliers or manufacturers who need to send shipment information to their trading partners can benefit from using the 856 implementation guide. It helps streamline the data exchange process, reduces errors, and enables a faster and more accurate flow of information.
03
Logistics or transportation providers: Logistics or transportation providers involved in shipping goods can also use the 856 implementation guide. It assists in transmitting shipment details to their customers and enables a seamless integration of data with their internal systems for improved visibility and tracking throughout the supply chain.
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