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UNAUTHORIZED PROCUREMENT ACTION JUSTIFICATION TO:PROCUREMENT SERVICES DEPARTMENTFROM: SUPPLIER: DATE: PURCHASE PRICE: $ REQUISITION/CONTRACT NUMBER: DESCRIPTION OF REQUISITION/CONTRACT: DEPARTMENTS
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How to fill out unauthorized procurement action justification
How to fill out unauthorized procurement action justification
01
To fill out an unauthorized procurement action justification, follow these steps:
02
Start by providing a heading that clearly states the purpose of the justification.
03
Include the date and the name of the person responsible for filling out the document.
04
Provide a brief background on the situation that led to the unauthorized procurement.
05
Clearly explain the reasons why the procurement action was taken without proper authorization.
06
Include any supporting documentation or evidence that can justify the decision.
07
Discuss any potential risks or consequences that may arise from the unauthorized procurement.
08
Offer alternative solutions or actions that could have been taken to avoid the unauthorized procurement.
09
Finally, conclude the justification by reiterating the importance of adhering to proper procurement procedures and expressing regret for the unauthorized action.
10
Remember to review and proofread the justification before submitting it.
Who needs unauthorized procurement action justification?
01
Anyone who has taken an unauthorized procurement action and needs to provide a justification for their actions would require an unauthorized procurement action justification.
02
This can include procurement officers, department heads, or any individual within an organization who is responsible for procurement decisions.
03
It is important for these individuals to explain the reasons behind the unauthorized action in order to provide transparency and accountability.
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What is unauthorized procurement action justification?
Unauthorized procurement action justification is a formal document that explains why a purchase was made without following the proper procurement procedures.
Who is required to file unauthorized procurement action justification?
The person or department responsible for making the unauthorized purchase is required to file the justification.
How to fill out unauthorized procurement action justification?
To fill out the unauthorized procurement action justification, information about the purchase, reason for bypassing procedures, and approval from supervisors may be required.
What is the purpose of unauthorized procurement action justification?
The purpose of unauthorized procurement action justification is to provide a valid explanation for why procurement procedures were not followed.
What information must be reported on unauthorized procurement action justification?
Information such as the description of the purchase, amount, reasons for not following procedures, and approvals must be reported on the justification.
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