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DEPARTMENT OF PROCUREMENT SERVICES NONCOMPETING VE REVIEW BOARD (NCR) AppLtCATtONComplete this cover form and the Noncompetitive Procurement Application Worksheet in detail. Refer to the page entitled
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How to fill out non-competitive sole source procurement

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How to fill out non-competitive sole source procurement

01
To fill out a non-competitive sole source procurement, follow these steps:
02
Identify the need for non-competitive procurement: Determine why the procurement cannot be competitively sourced.
03
Justify the non-competitive procurement: Provide a clear and valid justification for why the procurement must be conducted on a sole source basis.
04
Conduct market research: Gather information about potential suppliers or contractors who can fulfill the procurement requirements.
05
Document the justification: Prepare a written document outlining the reasons for non-competitive procurement and the selected supplier or contractor.
06
Obtain required approvals: Submit the justification document to the appropriate authority or procurement department for review and approval.
07
Follow applicable regulations: Ensure compliance with any relevant laws, regulations, or internal procurement policies.
08
Execute the procurement: Once approval is obtained, proceed with initiating and executing the procurement process with the selected supplier or contractor.
09
Maintain proper documentation: Keep all relevant documentation related to the non-competitive sole source procurement for future reference and auditing purposes.

Who needs non-competitive sole source procurement?

01
Non-competitive sole source procurement is needed by organizations or entities when:
02
- There is only one known supplier or contractor capable of fulfilling the procurement requirements.
03
- There is an urgent need for goods or services that cannot be met through a competitive bidding process.
04
- The procurement involves proprietary or specialized items that are only available from a single source.
05
- The procurement involves an existing contract extension or modification with a single supplier or contractor.
06
- The procurement is related to emergency situations or national security concerns where time is of the essence.
07
- The procurement involves specific intellectual property rights or patented technology held by a single entity.
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Non-competitive sole source procurement is a method of contracting where a specific supplier is chosen without competition.
Government agencies or organizations may be required to file non-competitive sole source procurement in certain cases.
Non-competitive sole source procurement forms can usually be filled out online or submitted through specific procurement portals.
The purpose is to expedite the procurement process when only one supplier is capable of providing the required goods or services.
Details about the supplier, justification for selecting them, and the goods/services being procured must be reported.
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