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REQUEST FOR CHANGE ORDER To: Purchasing & Contract Management Date: Attn: (Buyer who approved original P.O.) From (Name): Phone #: Department: P.O./REQ # Supplier: Please issue a change order for

How to fill out request for change order

How to fill out a request for change order:

1. Begin by gathering all necessary information related to the change order, such as the project name, job number, and the date of the change request.
2. Clearly state the reason for the change order. Describe what changes are required and why they are necessary. Include any supporting documentation or references that justify the need for the change.
3. Specify the impact of the change order on the project timeline, budget, and any other relevant aspects. Provide an estimated cost and time adjustment required to accommodate the requested changes.
4. Clearly identify the parties involved in the change order. This includes the requester of the change, the project manager or supervisor, and any other relevant stakeholders who should be informed or give their approval.
5. Include a deadline for the approval or response to the change order. This will ensure timely decision-making and prevent delays in implementing the necessary changes.
6. Sign and date the request form to indicate your authorization and acknowledge the agreement to the terms and conditions of the change order process.
7. Keep a copy of the completed request for change order for your records.

Who needs a request for change order:

1. Project managers: Project managers need to have a clear and documented process in place for handling change orders. They are responsible for approving or denying change requests based on the project's feasibility, impact, and budget constraints.
2. Contractors/subcontractors: Contractors may need to submit a request for change order when they encounter unforeseen circumstances that require deviations from the original project scope. This ensures that the necessary adjustments to the work order are authorized and accounted for.
3. Clients/Customers: Clients or customers may initiate a change order request when they require modifications to the project's initial requirements or specifications. This allows them to outline their changes in a formal manner and obtain the necessary approvals.
4. Design professionals: Architects, engineers, or other design professionals may need to submit a change order request if they identify design errors or omissions, or when they are requested to make adjustments to the initial plans. This enables them to provide the necessary documentation and obtain approval for the modifications.

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What is request for change order?

A request for change order is a formal document used to request modifications to a project scope, schedule, or budget.

Who is required to file request for change order?

The project manager or any authorized project stakeholder is required to file a request for change order.

How to fill out request for change order?

A request for change order should include details of the proposed change, justification for the change, impact on project scope, schedule, and budget, and any supporting documentation.

What is the purpose of request for change order?

The purpose of a request for change order is to document and formalize any proposed changes to a project and ensure that the necessary approvals are obtained.

What information must be reported on request for change order?

A request for change order must include details of the proposed change, justification for the change, impact on project scope, schedule, and budget, and any supporting documentation.