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EXHIBITOR ROOM BLOCK REQUEST FORM Thank you for your commitment to exhibit at the 2012 ALMA Annual Convention in San Diego, CA. We would like to offer you the opportunity of pre-booking your hotel

How to fill out exhibitor room block request

How to fill out an exhibitor room block request:

1. Start by gathering all the necessary information. This includes the event details such as the name, date, and location, as well as the number of rooms needed, the check-in and check-out dates, and any specific requirements or preferences.
2. Contact the event organizer or hotel directly to request the exhibitor room block. You may need to fill out a specific form or provide the information over the phone or through email.
3. Provide the requested information accurately and clearly. Make sure to include your name, company, contact information, and any additional details or special requests.
4. If there is a deadline for submitting the room block request, make sure to submit it before the deadline to secure your preferred room allocation. Late submissions may result in limited availability or higher rates.
5. Once you have submitted the exhibitor room block request, wait for a confirmation from the event organizer or hotel. They will typically provide you with a confirmation number or details on how to proceed with booking the rooms in your block.
6. After receiving the confirmation, follow the provided instructions to book the rooms within your block. This may involve contacting the hotel directly or using an online booking portal.
7. Communicate with your exhibitors or team members to inform them about the room block availability and the booking process. Provide them with the necessary information and any specific instructions or deadlines.
8. Monitor the status of your room block regularly. If you encounter any issues or changes, reach out to the event organizer or hotel promptly to address them.

Who needs an exhibitor room block request?

1. Exhibitors attending trade shows, conferences, or exhibitions often require a room block request to secure a group of rooms for their team members or attendees.
2. Event organizers may need to submit an exhibitor room block request to ensure that exhibitors have access to convenient accommodations during the event.
3. Companies or organizations hosting their own events or conferences may also need to request an exhibitor room block to provide accommodation options for their attendees or guests.

For pdfFiller’s FAQs

What is exhibitor room block request?

Exhibitor room block request is a formal request made by exhibitors to reserve a specific number of hotel rooms for their staff, guests, or attendees at a discounted rate.

Who is required to file exhibitor room block request?

Exhibitors who require hotel rooms for their staff, guests, or attendees are required to file the exhibitor room block request.

How to fill out exhibitor room block request?

Exhibitors can fill out the exhibitor room block request form provided by the event organizer, specifying the number of rooms needed, check-in and check-out dates, and any special requirements.

What is the purpose of exhibitor room block request?

The purpose of exhibitor room block request is to ensure that exhibitors have access to the required number of hotel rooms at a discounted rate during the event.

What information must be reported on exhibitor room block request?

Information such as the number of rooms needed, check-in and check-out dates, special requirements, contact details, and billing information must be reported on the exhibitor room block request.

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