Get the free EXHIBITOR MEETING ROOM REQUEST FORM

EXHIBITOR MEETING ROOM REQUEST FORM OCTOBER 17-19 ORANGE COUNTY CONVENTION CENTER, ORLANDO, FL Exhibitors requiring the use of meeting rooms in participating Expo hotel(s) must obtain authorization

How to fill out exhibitor meeting room request

How to Fill Out Exhibitor Meeting Room Request:

1. Begin by accessing the exhibitor meeting room request form. This can usually be done online through the event organizer's website or by contacting the appropriate department.
2. Fill in the required information such as your name, company name, contact details, and the event you are exhibiting at. This information is essential for identifying and confirming your request.
3. Indicate the specific meeting room requirements you have. This may include the desired size of the room, any audiovisual or technical equipment needed, seating arrangements, or any other special requests. Provide as much detail as possible to ensure your needs are met.
4. Specify the date and time of your preferred meeting. If you have multiple meeting sessions, clearly outline each one separately to avoid any confusion.
5. Outline the purpose or agenda for each meeting session. This is important for the event organizer to understand the nature of your meetings and allocate appropriate meeting rooms accordingly.
6. Indicate the expected number of attendees for each meeting session. This is crucial for assigning a suitable-sized meeting room that can accommodate your participants comfortably.
7. If there is a need for catering during your meetings, make sure to mention it in the request form. Provide details regarding the type of food and beverages required, dietary restrictions, and the number of attendees to be catered for.
8. If you have any additional requirements or special considerations, such as accessibility needs or specific room setup instructions, include them in the appropriate section of the form.

Who Needs Exhibitor Meeting Room Request:

1. Exhibitors who intend to conduct meetings or discussions during an event may need to submit an exhibitor meeting room request. This ensures they have a dedicated space for hosting their meetings away from the regular exhibition area.
2. Companies or organizations attending trade shows, conferences, or any event where face-to-face meetings are essential for business purposes may require an exhibitor meeting room request. These meetings could be with potential clients, business partners, or existing customers.
3. Event planners or managers responsible for coordinating and organizing exhibitor activities must handle exhibitor meeting room requests. They facilitate the allocation of meeting rooms based on availability, meeting requirements, and participants' needs.

Note: The specific requirements and procedures for filling out exhibitor meeting room requests may vary depending on the event and its organizers. It is always advisable to refer to the official event information or contact the organizing team directly for accurate instructions.

For pdfFiller’s FAQs

What is exhibitor meeting room request?

Exhibitor meeting room request is a form submitted by exhibitors to request meeting space at an event venue during a specific date and time.

Who is required to file exhibitor meeting room request?

Exhibitors who wish to hold meetings at an event venue are required to file exhibitor meeting room request.

How to fill out exhibitor meeting room request?

Exhibitors must provide details such as preferred date, time, number of attendees, AV equipment needed, and any catering requirements.

What is the purpose of exhibitor meeting room request?

The purpose of exhibitor meeting room request is to ensure that exhibitors have access to meeting space for conducting business meetings or presentations at an event.

What information must be reported on exhibitor meeting room request?

Information such as preferred date, time, number of attendees, AV equipment needed, and catering requirements must be reported on exhibitor meeting room request.

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