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PR0003 Rev. 9/19DISTRICT TRIP AUTHORIZATION Purchasing Department Lincoln Public SchoolsTravel Plan Number: Contact Name: FILL THIS OUT IMMEDIATELY FOR TRAVEL RESERVATIONS TO BE MADE YOU MUST ALSO
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How to fill out district trip authorization

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How to fill out district trip authorization

01
To fill out a district trip authorization, follow these steps: 1. Obtain the district trip authorization form from the appropriate department.
02
Fill in all required information, such as the purpose of the trip, destination, date and time of departure and return, mode of transportation, and the names of students or staff members participating in the trip.
03
Provide any additional details or special instructions, if necessary.
04
Submit the completed form to the designated person or department for approval.
05
Upon approval, make copies of the authorization for all participants and keep a copy for your records.
06
Ensure that all participants are aware of the approved district trip authorization and carry a copy with them during the trip for reference if needed.

Who needs district trip authorization?

01
District trip authorization is typically required for any individual or group of individuals who are planning to undertake a trip organized or sponsored by the district.
02
This may include students, teachers, school staff members, administrators, or any other individual affiliated with the district who intends to travel for official district business, educational purposes, extracurricular activities, or any other authorized reason.
03
The specific requirements for district trip authorization may vary depending on the district and the nature of the trip, so it is important to consult the relevant policies and procedures of the district to determine who needs to obtain authorization.
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District trip authorization is a formal process that allows for the approval of educational trips and activities organized by schools within a district, ensuring they meet district policies and safety requirements.
Teachers, school administrators, and staff members who plan to organize or lead field trips or educational excursions are required to file district trip authorization.
To fill out district trip authorization, individuals must provide details such as the trip's purpose, date, destination, transportation arrangements, estimated cost, and the number of students participating. The form should also include signatures of required authorities for approval.
The purpose of district trip authorization is to ensure that all trips are properly vetted for safety, compliance with educational guidelines, and alignment with curriculum goals, as well as to manage liability and protect students.
The information that must be reported includes the trip details (dates and location), purpose of the trip, logistics (transportation and meals), supervision arrangements, budget estimate, and any additional requirements specific to the trip.
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