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REQUEST FOR PROPOSALS ADDENDUM # 1 RFP #20001 February 27, 2020Town of Smithfield 310 Institute St Smithfield, VA 23430 https://www.smithfieldva.gov/Vehicle Maintenance Services Sealed Proposals,

How to fill out request for proposals addendum

How to fill out request for proposals addendum

1. Start by reviewing the original request for proposals (RFP) document to understand the context and purpose.
2. Identify the specific areas or sections in the RFP that require clarification or modification through an addendum.
3. Clearly state the purpose of the addendum in the opening paragraph, mentioning the RFP title, date, and amendment number.
4. Divide the addendum into points or paragraphs, each addressing a specific change or clarification required in the original RFP.
5. Use a clear and concise language, avoiding technical jargon or ambiguous terms.
6. Provide detailed explanations or instructions for each point or paragraph to ensure a comprehensive understanding.
7. If necessary, include any additional supporting documents or references for better comprehension.
8. Clearly mention any applicable deadlines for the submission of the addendum, if specified.
9. Use proper formatting and referencing, including page numbers and section headings for easy navigation.
10. Ensure that the addendum is free from any grammatical or typographical errors before finalizing it.
11. Distribute the addendum to all relevant parties, such as potential bidders or respondents, using a secure and traceable method.
12. Provide a designated contact person for any inquiries or additional information related to the addendum.
13. Monitor and track the acknowledgment of the addendum by the recipients to ensure compliance and understanding.
14. Keep records of all addendum-related communication and document versions for future reference and auditing purposes.

Who needs request for proposals addendum?

1. Request for proposals (RFP) addendum is needed by organizations or entities that have issued an RFP and want to provide additional information or make changes to the original document.
2. Potential bidders or respondents who are interested in submitting proposals in response to the RFP also need the addendum to stay updated with any modifications or clarifications.
3. In some cases, government agencies or procurement departments may require the use of addenda to ensure transparency, fairness, and equal opportunity in the bidding process.
4. Ultimately, anyone involved in the RFP process, including project managers, procurement officers, and potential bidders, may need a request for proposals addendum to ensure that all parties have consistent and accurate information.

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What is request for proposals addendum?

A request for proposals (RFP) addendum is a document that modifies or clarifies the original RFP. It provides additional information, updates, or changes necessary for respondents to better understand the requirements and scope of the project.

Who is required to file request for proposals addendum?

Typically, the issuing organization or agency that originally published the RFP is required to file the addendum. This ensures that all potential bidders receive the updated information.

How to fill out request for proposals addendum?

To fill out an RFP addendum, include the specific changes or clarifications needed, reference the sections of the original RFP that are affected, and ensure that the document is clearly labeled as an addendum. It's important to make it accessible to all intended recipients.

What is the purpose of request for proposals addendum?

The purpose of an RFP addendum is to provide necessary updates and clarifications, ensuring that all bidders have the same information and understand the requirements. This helps to increase the transparency and fairness of the bidding process.

What information must be reported on request for proposals addendum?

An RFP addendum must report any changes to the project scope, timelines, evaluation criteria, submission guidelines, or any other relevant information that could impact the bidders' submissions.