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A construction contractor must execute and deliver this document at the time the owner makes final payment under a residential construction contract.

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What is final bills paid affidavit

A final bills paid affidavit is a legal document affirming that all outstanding bills related to a property or project have been settled.

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Final bills paid affidavit is needed by:

Property sellers
Contractors completing a job
Real estate agents managing transactions
Homeowners applying for permits or loans

Final Bills Paid Affidavit: A Comprehensive Guide

This guide provides an overview of the final bills paid affidavit form, which is a crucial document in construction contracts, ensuring that all bills are settled prior to project completion.

Understanding the final bills paid affidavit

A final bills paid affidavit is a formal legal document that verifies that all applicable payments to subcontractors, laborers, and suppliers have been completed or are being appropriately settled in accordance with the agreements made. It serves an essential role during the finalization of construction contracts, protecting contractors and owners from unexpected claims.

Defines it as a document confirming payment of all bills relating to a construction project.
The affidavit is vital for ensuring compliance and protecting against future claims or disputes.
Key terms like Contractor (the person or company performing work), Owner (the project owner), and Administrator (those overseeing project compliance) help clarify roles.

Who needs to use this affidavit?

The final bills paid affidavit is necessary for various individuals involved in construction projects. By ensuring the document is completed properly, parties can mitigate risks associated with payment disputes.

Contractors use the affidavit to provide assurance to property owners that all payments have been settled.
Homeowners should request this document to verify that all services rendered have been paid for in full.
These parties may need to ensure their payments are confirmed and documented before final project acceptance.

Key components of the affidavit

The final bills paid affidavit includes essential details that validate the status of payments related to the project. These components ensure thorough documentation and transparency in the payment process.

It must include the contractor's name, contact details, and business information.
This section provides insights into the contract terms and conditions governing the project.
A detailed description of the project, including its location and legal identifiers.
A comprehensive list verifying all parties who have received payment for their work.
Any outstanding payments that need to be addressed must be included.

Step-by-step guide to completing the final bills paid affidavit

Filling out the final bills paid affidavit can be straightforward if one follows the proper steps. Each section should be filled out accurately to ensure the document reflects the true payment status of the project.

Before beginning, ensure you have all pertinent details like names, dates, and financial information.
Include your name, title, and relevant contact information accurately.
Provide a detailed description of the project, including its purpose and location.
Clearly state whether all subcontractor and supplier bills have been paid or list any outstanding debts.
Have the document notarized, confirming its legitimacy and binding nature.

Common mistakes to avoid

When filling out the affidavit, mistakes can lead to significant issues during the contract's finalization. Awareness of common pitfalls can save time and prevent disputes.

Failing to list all relevant subcontractors can lead to unresolved payment disputes.
Ensuring the affidavit reflects current payment statuses is crucial to avoid misunderstandings.
A lack of notarization can invalidate the document, potentially leading to legal complications.
All necessary signatures must be present; otherwise, the affidavit could be deemed incomplete.

Legal considerations and compliance

Legal requirements for affidavits can vary by state, particularly in Texas. Ensuring compliance with state-specific requirements helps minimize liability.

Texas law has specific stipulations for construction contracts that all parties must adhere to.
Lack of compliance can result in legal action, possibly denying payment rights.
Seeking legal guidance ensures that all contract laws are correctly understood and followed.

Managing your affidavit with pdfFiller

Using pdfFiller can streamline the creation and management of your final bills paid affidavit. By leveraging technology, you can ensure that all documents are accurate and easily accessible.

pdfFiller offers intuitive tools for drafting and revising documents, reducing errors.
With features like eSign and team collaboration, managing documents is both efficient and secure.
You can quickly upload existing templates and fill them in as needed, helping to keep your documentation organized.

Last updated on Feb 20, 2026

How to fill out the final bills paid affidavit

1.

Access the pdfFiller website and log into your account.
2.

Select the option to create or fill a new document, then choose the 'final bills paid affidavit' template.
3.

Carefully read the instructions provided with the template to understand the requirements.
4.

Begin filling in your personal information, such as your name, address, and contact details.
5.

Provide details about the property or project for which the affidavit is being completed.
6.

List all the bills and invoices that have been paid, including service providers and the amounts paid.
7.

Attach any supporting documents that prove the bills have been settled, if required.
8.

Review the filled document for accuracy and completeness.
9.

Sign the affidavit digitally if necessary, and save or download the final document for your records.