Get the free Mileage Allowance Claim Form - Thunder Bay Catholic District ...

Page Thunder Bay Catholic District School Board of Mileage Allowance Claim Form All information must be provided each time a claim is made OFFICE USE ONLY HOME TELEPHONE NO. Name: Trans # Position:

How to fill out mileage allowance claim form

How to fill out a mileage allowance claim form:

1. Start by gathering all necessary information: Gather your travel logs, receipts, and any other required documentation. Make sure you have accurate records of your mileage and the purpose of your trips.
2. Fill in the basic information: Begin by entering your name, address, employee ID number, and any other required personal information. Provide the period for which you are claiming mileage.
3. Record your mileage: Enter the starting and ending odometer readings for each trip you are claiming. Ensure that you accurately calculate the distance traveled for each trip.
4. Specify the purpose of your trips: Indicate the reason for each journey, whether it's for business purposes, commuting to a temporary work location, or any other eligible purpose. Provide a brief description to clarify the purpose if necessary.
5. Include dates and destinations: Enter the date of each trip along with the starting and ending locations. Ensure that you provide sufficient details to properly identify each trip.
6. Calculate the total mileage and reimbursement amount: Sum up the total distance traveled and apply the appropriate reimbursement rate per mile determined by your organization. Multiply the total distance by the reimbursement rate to calculate the amount you are claiming.
7. Attach supporting documentation: If required, attach any supporting documentation such as receipts for parking fees or tolls. Ensure that all attached receipts are legible and relevant to the claimed mileage.
8. Sign and date the form: Finally, sign and date the mileage allowance claim form to certify that the information provided is accurate and complete.

Who needs a mileage allowance claim form?

1. Employees who use their personal vehicles for business purposes: This form is typically required for employees who frequently use their own vehicles for work-related travel, such as sales representatives, delivery drivers, or field technicians.
2. Individuals claiming mileage for tax purposes: Self-employed individuals or independent contractors who use their personal vehicles for business purposes can use a mileage allowance claim form to calculate deductible expenses for tax purposes.
3. Any individual seeking reimbursement for authorized work-related travel: If you have prior approval from your employer or organization to claim mileage expenses, you will likely need to fill out a mileage allowance claim form to receive reimbursement.

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