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Texas A&M University Commerce Financial Services Departmental Petty Cash Procedures I. GENERAL The Comptroller must grant approval to establish a new petty cash fund, or to increase an existing fund.

How to fill out departmental petty cash procedures

How to fill out departmental petty cash procedures

1. To fill out departmental petty cash procedures, follow these steps: 1. Obtain a petty cash voucher form from the accounting department.
2. Fill in the date and the amount of cash requested on the form.
3. Provide a detailed description of the purpose for which the petty cash is required.
4. Attach any supporting documents or receipts that justify the cash request.
5. Submit the completed form to the designated personnel responsible for petty cash management.
6. Await approval of the petty cash request.
7. Once approved, collect the requested cash from the accounting department.
8. Clearly record the disbursed amount and purpose in the petty cash logbook.
9. Use the cash for authorized expenses only and retain all receipts.
10. Replenish the petty cash funds periodically by submitting a reconciliation form and supporting documents to the accounting department.

Who needs departmental petty cash procedures?

1. Any department or organization that frequently handles small cash transactions and needs to maintain a petty cash fund should have departmental petty cash procedures.
2. This includes departments such as Accounting, Finance, Office Administration, Sales, and other operational units that deal with various expenses on a regular basis.

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What is departmental petty cash procedures?

Departmental petty cash procedures are guidelines that govern the management, usage, and documentation of petty cash funds within a department, ensuring accountability and proper use of small cash expenses.

Who is required to file departmental petty cash procedures?

All departmental heads and designated staff responsible for managing petty cash funds are required to file departmental petty cash procedures.

How to fill out departmental petty cash procedures?

To fill out departmental petty cash procedures, you must complete the appropriate forms provided by the finance department, detailing the purpose of cash expenditures, amounts, signatures, and relevant dates.

What is the purpose of departmental petty cash procedures?

The purpose of departmental petty cash procedures is to provide a structured method for managing small cash expenditures, to prevent misuse of funds, and to ensure accurate financial reporting.

What information must be reported on departmental petty cash procedures?

The information that must be reported includes the date of expenditure, amount spent, purpose of the transaction, receipts for purchases, and signatures of the individuals involved in the transaction.