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SOLE AND SINGLE SOURCE Requests form must be used as justification for a purchase from a sole and single source without open competition when the purchase is $5,001 or above. Sole and single source

How to fill out sole and single source

How to fill out sole and single source

1. Gather all the necessary information and documentation required to fill out the sole and single source form.
2. Start by providing your personal details such as name, address, and contact information.
3. Identify the project or procurement for which the sole and single source justification is being submitted.
4. Clearly state the reasons why a sole and single source procurement is necessary, providing detailed explanations and justifications.
5. Include any supporting evidence or documentation that validates the need for a sole and single source procurement.
6. Ensure that all information provided is accurate and complete.
7. Review the filled-out form for any errors or missing information.
8. Submit the completed sole and single source form to the appropriate authority or department for review and approval.
9. Follow up on the status of the submission and address any queries or additional information requests, if required.
10. Upon approval, proceed with the sole and single source procurement process as per the organization's guidelines and policies.

Who needs sole and single source?

1. Government entities that require goods or services from a specific vendor or supplier due to unique circumstances, limited options, or specialized requirements.
2. Organizations facing time constraints where the traditional competitive bidding process is not feasible or practical.
3. Projects requiring a specific technology or expertise that is only available from a single source.
4. Emergency situations where immediate procurement is necessary to address critical needs.
5. Entities with pre-existing contracts or agreements that include sole and single source provisions.
6. Projects involving proprietary or patented products where only one vendor is authorized to provide the required goods or services.

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What is sole and single source?

Sole source refers to a situation where only one supplier is available to provide a good or service, while single source implies there may be multiple suppliers, but the buyer selects one specific supplier for reasons such as quality or reliability.

Who is required to file sole and single source?

Organizations and entities that enter into contracts for goods or services when they qualify under sole or single source procurement must file documentation to justify their selection.

How to fill out sole and single source?

To fill out a sole and single source form, provide detailed justification for the selection, including the reasons for choosing a specific supplier, the goods or services involved, and any relevant supporting documentation.

What is the purpose of sole and single source?

The purpose of sole and single source procurement is to ensure transparency and accountability in the purchasing process, while allowing organizations to justify selections when competition is limited.

What information must be reported on sole and single source?

Reported information typically includes the supplier's name, the nature of the goods or services, justification for the sole or single source decision, and any supporting evidence that validates the procurement process.