Get the free Sole/Single Source Justification Form - Columbia University

COLUMBIA UNIVERSITY IN THE CITY OF NEW REPURCHASING OFFICE615 WEST 131 STREET 3RD FLOOR NEW YORK, NY 10027Sole/Single Source Justification Form To:Purchasing Office Requisition #: Department #: A.

How to fill out solesingle source justification form

How to fill out solesingle source justification form

1. Start by filling out the top section of the form with your personal information, including your name, contact information, and the date.
2. Next, you will need to provide a brief justification for why a sole source procurement is necessary. This should include specific reasons such as unique expertise or qualifications of a particular supplier, specialized goods or services that are only available from one source, or urgent time constraints that do not allow for a competitive bidding process.
3. In the next section of the form, you will need to list the specific goods or services that will be procured through the sole source justification. Include as much detail as possible, including quantities, specifications, and any applicable delivery or performance timelines.
4. You may also need to provide additional documentation or supporting evidence to further justify the need for a sole source procurement. This can include price quotes from the sole provider, evidence of market research conducted to verify that no alternatives are available, or any other relevant information that demonstrates the necessity of a sole source procurement.
5. Finally, review the completed form for accuracy and completeness before submitting it to the appropriate authority for approval. Keep a copy of the form and any supporting documentation for your records.
6. Note: The specific requirements for filling out a sole source justification form may vary depending on your organization or institution. It is always recommended to consult your organization's policies and procedures or seek guidance from the appropriate procurement authority.

Who needs solesingle source justification form?

1. The sole source justification form is typically needed by organizations or institutions that have a procurement process in place and are required to follow certain guidelines or regulations for purchasing goods or services.
2. This form may be required when there is a need to procure goods or services from a specific supplier or vendor without going through the usual competitive bidding process. It is used to justify the sole source procurement and provide a rationale for why it is necessary or beneficial.
3. Common examples of organizations that may require a sole source justification form include government agencies, educational institutions, and large corporations that have strict procurement policies in place.

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What is solesingle source justification form?

The solesingle source justification form is a document used to justify the selection of a single source for procurement, demonstrating that only one vendor can provide the required goods or services.

Who is required to file solesingle source justification form?

Any organization or department that intends to procure goods or services from a single source without competitive bidding is required to file a solesingle source justification form.

How to fill out solesingle source justification form?

To fill out the solesingle source justification form, provide details about the procurement, including the justification for not using competitive bidding, vendor information, and a description of the goods or services to be acquired.

What is the purpose of solesingle source justification form?

The purpose of the solesingle source justification form is to provide a formal explanation for why a single-source procurement is necessary and to ensure transparency and accountability in the purchasing process.

What information must be reported on solesingle source justification form?

The form must include information such as the specifics of the goods or services, the reasons for choosing a single source, the estimated cost, and the vendor's qualifications.