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TOWNSHIP OF HAVELOCK-BELMONT-METHUEN Sealed quotations plainly marked as to contents, will be received by the undersigned until 12:00 noon, Thursday, April 11th, 2013 for the following: GRANULAR MATERIALS

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How to fill out sealed quotations plainly marked

How to fill out sealed quotations plainly marked:

01

Start by gathering all the necessary information for your quotation. This includes the item or service being quoted, quantity, any specifications or special requirements, and any other relevant details.

02

Clearly label your quotation as "Sealed" to indicate that it is not to be opened until the specified time or by the designated authority.

03

Use a professional and formal tone when drafting the content of your quotation. Begin with a proper salutation and introduction, and clearly state the purpose of the quotation.

04

Provide a detailed breakdown of the costs involved. This should include the price per unit, any applicable taxes or fees, and a subtotal for each item or service. If there are any discounts or special offers, make sure to mention them as well.

05

Clearly specify the payment terms and conditions. Include the payment due date, acceptable methods of payment, and any penalties for late payment or non-payment.

06

Indicate the validity period of the quotation. This is the duration for which the quoted prices and terms will remain valid. After this period, the quotation may need to be revised or extended.

07

Include any terms and conditions that apply to the quotation. This may include delivery or shipping terms, warranty or guarantee information, and any other relevant details.

08

Provide your contact information, including your company name, address, phone number, and email address. This allows the recipient to easily reach out for any clarifications or further negotiations.

Who needs sealed quotations plainly marked?

01

Government organizations: Many government entities require sealed quotations for procurement purposes. This ensures fairness and transparency in the bidding process.

02

Large corporations: When dealing with significant purchases or contracts, large companies often request sealed quotations to evaluate different vendors and make informed decisions.

03

Non-profit organizations: Non-profit organizations often follow strict procurement procedures and require sealed quotations to ensure accountability and transparency.

Remember, it's important to carefully follow the specific guidelines and instructions provided by the entity requesting the sealed quotations.

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