Get the free International Fuel Tax Agreement (IFTA) - CDTFA - CA.gov

BOE-400-IFT (S2F) REV. 3 (11-99) P.O. BOX 942879 SACRAMENTO, CA 94279-0065 (916) 322-9669 STATE OF CALIFORNIA BOARD OF EQUALIZATION APPLICATION FOR IFTA LICENSE AND DECALS BOARD USE ONLY REG FOR RR

How to fill out international fuel tax agreement

How to fill out the International Fuel Tax Agreement (IFTA):

1. Gather all required information: Before filling out the IFTA, make sure you have the necessary documents and information ready. This includes your company's name, addresses, International Registration Plan (IRP) account number, fleet details such as the number of vehicles and their registration numbers, and fuel purchase records.
2. Verify eligibility: The IFTA is applicable to motor carriers that transport goods across jurisdictional lines. Ensure that your business falls under this category and is eligible to participate in the IFTA program. If you are unsure, consult with your local transportation authority or IFTA representative.
3. Obtain the IFTA tax return form: Contact your jurisdiction's transportation authority or visit their website to obtain the IFTA tax return form. This form is usually available online and can be downloaded easily.
4. Fill out the basic information: Start by filling out the basic information requested on the tax return form. This includes your company's name, address, account number, vehicle information, and reporting period.
5. Calculate the total distance traveled: Record the total distance traveled by each vehicle in each jurisdiction during the reporting period. This includes both taxable and nontaxable miles. You may need to refer to your vehicle's trip sheets or electronic tracking systems to accurately determine the distance traveled.
6. Determine fuel usage: Record the total amount of fuel purchased and consumed by each vehicle in each jurisdiction during the reporting period. This information is generally available from fuel purchase receipts or fleet management systems.
7. Calculate fuel tax liability: Use the mileage and fuel consumption information to calculate your fuel tax liability for each jurisdiction. Follow the specific calculation method outlined by your jurisdiction. This may involve converting distances to taxable miles, multiplying by the applicable fuel tax rate, and determining any necessary adjustments or exemptions.
8. Complete and submit the tax return: Once you have calculated your fuel tax liability for each jurisdiction, complete the remaining sections of the IFTA tax return form. Make sure to accurately report all the required information and double-check for any errors or missing details. Sign and date the form before submitting it to the appropriate jurisdiction's transportation authority by the due date.

Who needs the International Fuel Tax Agreement (IFTA)?

The IFTA is required for motor carriers that operate in multiple jurisdictions. This includes both private and for-hire carriers involved in transporting goods across state, provincial, or international boundaries. Participation in the IFTA program simplifies the reporting and payment of fuel taxes, as carriers only need to file a single quarterly tax return instead of multiple separate filings for each jurisdiction. It benefits carriers who frequently travel across different jurisdictions, making it easier to track and manage fuel tax reporting obligations.

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