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Standards and Practices forHotDocs Server Applications in Legal ServicesDraft revision as of March 23, 2011Prepared and maintained by Capstone Practice Systems1This is an evolving document. Corrections
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01
Identify the types of metadata that are currently being used in your organization.
02
Review the existing metadata practices and identify the areas where sloppiness is occurring.
03
Create a clear guideline or standard for metadata creation, organization, and management.
04
Educate and train employees on the importance of accurate and consistent metadata practices.
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Implement tools or software solutions that can help automate and improve metadata management processes.
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Regularly review and audit the metadata practices to identify and address any issues or inconsistencies.
07
Continuously monitor and update the metadata practices as needed to ensure ongoing accuracy and effectiveness.

Who needs are sloppy metadata practices?

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Any organization or individual that heavily relies on data and information can benefit from avoiding sloppy metadata practices.
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Sloppy metadata practices refer to the inadequate or careless management and documentation of metadata, which can result in confusing, inaccurate, or misleading information about data sets.
Entities that manage or handle data sets, including organizations, researchers, and data custodians, are required to document their metadata practices.
Filling out sloppy metadata practices involves accurately documenting the attributes of data sets, including their source, purpose, format, and data owner, while ensuring clarity and compliance with data standards.
The purpose of addressing sloppy metadata practices is to enhance data quality, improve data discoverability, facilitate data sharing, and ensure proper data governance.
Information that must be reported includes data source, creation date, modification history, data quality measures, and any relevant usage constraints.
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