Get the free Facility Use Request - Town of Colonie - colonie

TOWN OF COLONIES General Services Department Memorial Town Hall P.O. Box 508 Bentonville, New York 12128 u Phone (518) 7832726 Paula A. Mahan Town Supervisor Douglas W. Sipped Director Public Operations

How to fill out facility use request

How to fill out facility use request:

1. Start by obtaining the facility use request form, either from the facility management office or by downloading it from their website.
2. Carefully read the instructions provided with the form to understand the requirements and any specific details that need to be included.
3. Begin by filling out the basic information section, which typically includes your name, contact information, and the purpose or event for which you are requesting the facility.
4. Next, indicate the specific date(s) and time(s) you would like to use the facility. Be sure to include any setup or cleanup time that may be required.
5. Provide details about the type of facility you are requesting, such as a meeting room, gymnasium, or outdoor space. Include any additional equipment or resources you may need, such as audiovisual equipment, tables, or chairs.
6. If applicable, provide information about any special requests or considerations, such as accessibility requirements or specific room setup preferences.
7. Additionally, include any insurance or liability information that may be required. This could involve providing proof of insurance coverage or signing a liability waiver.
8. Consult the facility management office or the relevant department for approval and any additional documentation that may need to be submitted.
9. Submit the completed facility use request form within the specified timeframe, either in person or by email as instructed.
10. Follow up with the facility management office to ensure that your request has been received and processed.

Who needs facility use request:

1. Individuals or organizations planning to host events or activities in a facility.
2. Community groups, clubs, or associations looking to utilize community centers or public spaces.
3. Educational institutions or nonprofits in need of meeting rooms, auditoriums, or gymnasiums for various purposes such as meetings, workshops, or sporting events.

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What is facility use request?

Facility use request is a formal application to request the use of a specific facility or space for a particular event or activity.

Who is required to file facility use request?

Anyone who wishes to use a facility or space for an event or activity is required to file a facility use request.

How to fill out facility use request?

You can fill out a facility use request by completing the designated form provided by the facility management or administration.

What is the purpose of facility use request?

The purpose of facility use request is to ensure proper scheduling, coordination, and approval of the use of facilities or spaces to prevent conflicts and ensure smooth operation.

What information must be reported on facility use request?

Typically, a facility use request form will require information such as the event or activity details, requested date and time, estimated number of attendees, equipment or setup requirements, and contact information.