Get the free Notice of General Meeting & Proxy Form - Venturex

VENTURE RESOURCES LIMITED ABN 28 122 180 205 NOTICE OF GENERAL MEETING TIME: 10.00am (WST) DATE: 17 June 2009 PLACE: Level 1 35 Richardson Street WEST PERTH WA This Notice of Meeting should be read

How to fill out notice of general meeting

1. Start by including the heading "Notice of General Meeting" at the top of the document.
2. Provide the name of the company or organization hosting the meeting, followed by its address.
3. Indicate the date, time, and location of the general meeting. Include any specific instructions for attending the meeting, such as whether it will be conducted in-person or virtually.
4. Clearly state the purpose of the meeting. This could be for discussing important business matters, making decisions, electing board members, or any other specific agenda items.
5. Include a list of topics that will be discussed during the meeting. Be concise and specific about each agenda item, avoiding any ambiguous language.
6. If there are any documents that need to be reviewed or brought to the meeting, mention them in the notice. Specify whether participants need to prepare any materials in advance or if they will be provided at the meeting.
7. State any requirements for attending the meeting, such as eligibility based on membership or shareholding. If the meeting is restricted to certain individuals or groups, clearly mention it in the notice.
8. Provide contact information for any queries or clarifications related to the meeting. Include a phone number and email address where participants can reach out for further information.
9. Lastly, mention any specific instructions or regulations regarding voting procedures, proxy votes, or any other relevant details that participants need to be aware of.

Who needs notice of general meeting?

1. Shareholders: Notice of general meeting is usually sent to all shareholders of a company, as they are the owners and stakeholders who have the right to attend and participate in the decision-making process.
2. Board of Directors: Members of the board need to receive the notice to ensure they are aware of the meeting and can make arrangements to attend or participate.
3. Invited Guests: If there are any specific individuals or groups invited to the general meeting, they should also receive the notice. This could include guest speakers, consultants, or experts who are expected to contribute to the discussions.
4. Regulatory Bodies: Depending on the industry or jurisdiction, certain regulatory bodies or government agencies may require notification or the sending of minutes from the general meeting. It is important to comply with any legal obligations regarding the notice of the meeting.
5. Any other relevant parties: In certain situations, other parties, such as creditors or lenders, may be notified of the general meeting if their interests are directly affected by the decisions being made.

Overall, the notice of general meeting should be sent to all individuals or groups who have a legal or vested interest in the company or organization and are entitled to participate in the meeting.

For pdfFiller’s FAQs

What is notice of general meeting?

Notice of general meeting is a formal announcement sent to the shareholders of a company informing them about an upcoming meeting.

Who is required to file notice of general meeting?

The board of directors of a company is responsible for filing the notice of general meeting.

How to fill out notice of general meeting?

The notice of general meeting can be filled out by including the date, time, location, and agenda of the meeting.

What is the purpose of notice of general meeting?

The purpose of the notice of general meeting is to inform the shareholders about the meeting and provide them with relevant information.

What information must be reported on notice of general meeting?

The notice of general meeting must include the date, time, location, agenda, and any relevant documents or reports.

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