Get the free Purchasing Card Statement Certification Form 11-08-2019

Purchasing Card Statement Certification I hereby certify that (1) each of the purchases listed on the attached monthly Purchasing Card statement from Bank of America was made in compliance with the

How to fill out purchasing card statement certification

How to fill out purchasing card statement certification

1. Step 1: Obtain the purchasing card statement certification form from your organization's finance department.
2. Step 2: Fill in the required information such as your name, employee ID, and department.
3. Step 3: Review each transaction on the purchasing card statement and match it with the corresponding receipt or invoice.
4. Step 4: Verify the accuracy of the transaction details including the vendor, date, amount, and description.
5. Step 5: If any discrepancies or errors are found, contact the vendor or finance department for resolution.
6. Step 6: Sign and date the certification form to confirm that the transactions are accurate and complete.
7. Step 7: Submit the completed certification form to the finance department within the designated timeframe.
8. Step 8: Retain a copy of the certification form and supporting documents for your records.

Who needs purchasing card statement certification?

1. Employees who use purchasing cards for making business-related expenses need to complete the purchasing card statement certification.
2. This certification ensures that the transactions made with the purchasing card are accurate and comply with the organization's policies and procedures.
3. It also serves as a documented verification of the expenses for financial auditing and reporting purposes.
4. Typically, employees who hold purchasing cards, such as procurement officers, finance personnel, and other authorized staff, are required to complete this certification.

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What is purchasing card statement certification?

Purchasing card statement certification is a process where individuals or entities confirm the accuracy and legitimacy of transactions made using a purchasing card during a specified period.

Who is required to file purchasing card statement certification?

Individuals or entities that utilize purchasing cards for business transactions typically are required to file the certification.

How to fill out purchasing card statement certification?

To fill out the purchasing card statement certification, gather all relevant transaction receipts, complete the certification form by listing each transaction and its purpose, and ensure all entries are accurate before submission.

What is the purpose of purchasing card statement certification?

The purpose of purchasing card statement certification is to ensure accountability and transparency in the use of purchasing cards, verify the legitimacy of expenditures, and help prevent misuse or fraud.

What information must be reported on purchasing card statement certification?

The report must include transaction dates, amounts, descriptions of purchases, and the names of vendors, along with supporting documentation for each transaction.