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I McG / MSC 3 June 2009 Ian McGill 01495 742775 01495 742791 Email: IAN. McGill Torfaen.gov.UK See distribution list Dear Councillor You are invited to a meeting of the MEMBERS SERVICES COMMITTEE
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How to Fill Out the Agenda - 09-06-2009 Agenda:
01
Start by writing the date and title at the top of the agenda. In this case, it would be "September 6, 2009 Agenda."
02
List the topics or items to be discussed in chronological order. This could include reports, presentations, discussions, and any other important matters that need to be addressed during the meeting.
03
Provide clear and concise descriptions for each agenda item. It should give attendees a brief understanding of what will be discussed or presented.
04
Allocate a specific amount of time for each agenda item. This helps to ensure that the meeting stays on track and that enough time is given to address each item.
05
Prioritize the agenda items based on importance or urgency. This will help the meeting leader or facilitator to manage time effectively and ensure that critical topics receive proper attention.
06
If applicable, include the name of the person responsible for each agenda item. This helps to clarify who needs to present or provide updates during the meeting.
Who Needs the Agenda - 09-06-2009 Agenda:
01
The meeting leader or facilitator: It is essential for them to have a well-structured agenda to manage the meeting effectively and keep it focused.
02
Attendees: Having an agenda allows participants to prepare and gather necessary information related to the topics being discussed. It helps them understand the purpose of the meeting and come prepared to contribute to the discussion.
03
Stakeholders: For individuals or groups who have a vested interest or need to stay informed about the meeting outcomes, having the agenda in advance helps them decide if their presence is required or if they need to delegate representation.
In conclusion, a clear and well-prepared agenda is crucial for a productive and efficient meeting. It guides participants through the meeting's topics and ensures that everyone is on the same page.
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