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Alyson Mount joy 01495 766082 01495 766059 Alyson. Mount joy Torfaen.gov.UK AM/DS. OFCOM/O1 21 January 2011 Dear Councillor You are invited to attend a meeting of the HEALTHIER COMMUNITIES OVERVIEW

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1. Start by determining the purpose of the council. Determine what issues or matters need to be addressed and discussed during the council meeting. Create an agenda that outlines the topics to be covered.
2. Invite relevant participants to the council. Identify individuals or groups who have a stake in the issues to be discussed. This may include stakeholders, experts, community members, or representatives from different departments or organizations.
3. Set a date, time, and location for the council meeting. Ensure that the chosen date and time work for all participants. If necessary, provide options for remote participation or video conferencing to accommodate those who cannot physically attend.
4. Prepare materials and documents for the council meeting. This may include reports, data, presentations, or any other information that will facilitate discussion and decision-making. Make sure all necessary documents are organized and readily available for participants.
5. Communicate the details of the council meeting to all participants. Send out invitations or notifications with the meeting agenda and any supporting materials. Clearly communicate the purpose, expectations, and any required preparations for the meeting.
6. Facilitate the council meeting effectively. Start by providing an overview of the purpose and agenda. Encourage active participation from all attendees, ensuring that everyone has an opportunity to voice their opinions and ideas. Keep the discussion focused and productive.
7. Take minutes or notes during the council meeting. Document key points, decisions, actions, and any other relevant information. These minutes will serve as a record of the meeting and can help with follow-up tasks and accountability.
8. Follow up on action items and decisions made during the council meeting. Assign responsibilities to individuals or groups for carrying out specific tasks or implementing decisions. Set deadlines and establish a process for reporting progress or addressing any challenges encountered.

Who needs council to be held?

1. Organizations or companies that require input from different stakeholders or departments to make informed decisions or address specific issues.
2. Governments or local authorities seeking community engagement and decision-making for matters that affect the public interest or require collective solutions.
3. Non-profit organizations or community groups that need to discuss strategies, projects, or policies that impact their target audience or constituents.

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Council to be held can be filled out by providing detailed information about the meeting, including the date, time, location, agenda, and any relevant topics to be discussed.

What is the purpose of council to be held?

The purpose of council to be held is to facilitate communication, decision-making, and collaboration among participants.

What information must be reported on council to be held?

Information that must be reported on council to be held may include the names of participants, discussion topics, decisions made, and any action items.

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