Get the free CONFERENCE HOTEL RATES - Caribbean Tourism Organization - onecaribbean
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TENTH ANNUAL CARIBBEAN CONFERENCE ON SUSTAINABLE TOURISM DEVELOPMENT STC10 Provincials, Turks & Pieces Islands April 28 May 1, 2008, CONFERENCEHOTELRATES Wearepleasedtoofferyouthefollowingspecialhotelratesandstronglyrecommendthatyoumake
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How to fill out conference hotel rates
How to fill out conference hotel rates:
01
Start by gathering all the necessary information about the conference, such as the dates, location, and expected number of attendees.
02
Contact the hotel where the conference will be held and ask for their conference rate form or template. Most hotels have a specific document for conference rates.
03
Fill out the form or template with accurate and detailed information. This may include the conference name, dates, room types, and rates.
04
Determine the different types of rooms needed for the conference attendees, such as single occupancy, double occupancy, or suite options. Assign a specific rate for each room type.
05
Consider any additional services or amenities that may be required for the conference, such as meeting rooms, audiovisual equipment, or catering options. Include these details and their corresponding rates in the form.
06
If there are any special discounts or promotional offers available for conference attendees, ensure that these are clearly indicated in the rates form.
07
Review the completed conference hotel rates form for accuracy and clarity. Make any necessary adjustments or additions before finalizing it.
08
Once the rates form is complete and accurate, distribute it to the conference organizers, attendees, or anyone who needs to book accommodations for the event.
09
Keep a copy of the completed rates form and any related documentation for future reference and record-keeping.
Who needs conference hotel rates?
01
Conference organizers: They need conference hotel rates to provide attendees with accommodation options and to ensure that the rates are suitable for the event's budget.
02
Attendees: Individuals attending the conference need conference hotel rates to choose and book their accommodations based on their preferences and budget.
03
Hotel staff: The hotel's staff members, particularly those in the reservations or sales department, need conference hotel rates to accurately process and confirm bookings for conference attendees.
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What is conference hotel rates?
Conference hotel rates are the negotiated prices that a hotel offers to attendees of a conference or event.
Who is required to file conference hotel rates?
Event organizers or hotel management are usually responsible for filing conference hotel rates.
How to fill out conference hotel rates?
Conference hotel rates can be filled out by providing the negotiated room prices, room block size, and any additional amenities included.
What is the purpose of conference hotel rates?
The purpose of conference hotel rates is to provide attendees with discounted accommodation options during the event.
What information must be reported on conference hotel rates?
Information such as room prices, room block size, booking instructions, and any special amenities should be included in conference hotel rates.
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