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University of California Petty Cash or Change Fund Authorization Form NewIncreaseDecreaseClosingChange CustodianDepartment Name: Department Code: Location of Funds (Building and/or Office/Room Number):

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What is petty cash or change?

Petty cash refers to a small amount of cash that is kept on hand for minor expenses, allowing for quick and easy payment for items that do not require a formal purchase order. Change typically refers to the coins and currency returned to a customer after a transaction.

Who is required to file petty cash or change?

Generally, businesses that maintain a petty cash fund are required to file petty cash reports to account for the expenditures made from this fund. This includes all employees designated as custodians of the petty cash.

How to fill out petty cash or change?

To fill out petty cash, one should record the date, amount spent, purpose of the expenditure, and receipt number on a petty cash voucher. All vouchers should be kept organized and should be reconciled regularly against the cash on hand.

What is the purpose of petty cash or change?

The purpose of petty cash is to provide a convenient way to pay for small expenses that arise in the course of business operations without the need for a lengthy purchasing process.

What information must be reported on petty cash or change?

Information that must be reported includes the date of the transaction, amount disbursed, purpose of the expenditure, and any supporting documents such as receipts. The remaining cash balance should also be noted.

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