Get the free Purchasing Card Substantiation Form for Lost or Unobtainable Receipts - bmb psu
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This form is used by cardholders to substantiate lost or unobtainable receipts related to purchases made using a purchasing card. It requires the cardholder to provide details about the transaction,
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How to fill out purchasing card substantiation form
How to fill out Purchasing Card Substantiation Form for Lost or Unobtainable Receipts
01
Obtain the Purchasing Card Substantiation Form for Lost or Unobtainable Receipts from your department's finance office or online portal.
02
Fill in your personal details at the top of the form, including your name, department, and contact information.
03
Identify and list the transactions for which you cannot provide receipts, including date, amount, and merchant.
04
Provide a brief explanation for each transaction indicating why the receipt is lost or unobtainable.
05
Sign and date the form to certify that the information provided is accurate to the best of your knowledge.
06
Submit the completed form to your department’s finance office or designated approver for review.
Who needs Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
01
Any employee who has made purchases on a Purchasing Card and has lost or cannot obtain receipts for those transactions.
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People Also Ask about
What is a missing receipt form?
The Missing Receipt Affidavit should be used when the merchant has not provided a receipt or a duplicate receipt cannot be obtained. By using the Affidavit, you are stating that the related expense is in compliance with University Policy and qualifies as a legitimate business expense.
How to show proof of purchase without receipt?
Under the Consumer Rights Act as long as you return an item within 30 days of purchase you can do so without a receipt and still have the right to a full refund.
Is there a way to recover a lost receipt?
Here's what you can do: Return to the merchant to look for the receipt. Use the lump sum refund. Show a bank statement. Provide a sworn statement.
How do I get a proof of purchase if I lost my receipt?
How Do I Get Proof of Purchase If I Lost My Receipt? Bank Statements: Your bank statement can serve as proof of purchase, showing the date, amount, and the business's name where the transaction occurred. Emails: If you made an online purchase, the confirmation email can be used as proof of purchase.
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What is Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
The Purchasing Card Substantiation Form for Lost or Unobtainable Receipts is a document used to provide explanation and justification for transactions made with a purchasing card when original receipts are unavailable.
Who is required to file Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
Employees who have made purchases using a purchasing card and do not have the corresponding receipts are required to file this form.
How to fill out Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
To fill out the form, an employee should provide their name, department, details of the transaction, the reason for the missing receipt, and any other required information as specified in the form instructions.
What is the purpose of Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
The purpose of the form is to maintain accountability and proper record-keeping for purchasing card transactions, ensuring that all expenditures can be justified even in the absence of receipts.
What information must be reported on Purchasing Card Substantiation Form for Lost or Unobtainable Receipts?
The form must report the cardholder's name, department, date of transaction, transaction amount, merchant name, brief description of the purchase, reason for lost or unobtainable receipt, and any additional supporting documentation, if available.
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