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SOLE SOURCE REQUEST FORM For sole source purchases over $25,000Attach this form and other supporting documentation to a Benny Catalog Request Form for Procurement, Contracts and Materials Management
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How to fill out sole source request form

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How to fill out sole source request form

01
To fill out a sole source request form, follow these steps:
02
Begin by entering the name and contact information of the person making the request.
03
Provide details about the product or service that is being requested as a sole source.
04
Explain why the product or service cannot be obtained through a competitive bidding process.
05
Include any supporting documentation or evidence that demonstrates the need for a sole source request.
06
Indicate the estimated cost of the product or service.
07
Obtain signatures from appropriate individuals, such as supervisors or department heads.
08
Submit the completed form to the designated authority for review and approval.
09
Follow up with any additional information or clarifications as requested by the reviewing authority.
10
Once approved, keep a copy of the form for your records and proceed with the procurement process.

Who needs sole source request form?

01
The sole source request form is typically required by individuals or organizations that need to procure a product or service from a specific supplier without going through a competitive bidding process.
02
This may include situations where the product or service is unique, proprietary, or requires specialized expertise that is only available from one source.
03
Other instances where a sole source request form may be needed include emergency situations or when a particular supplier is the only one capable of meeting specific requirements.
04
The need for a sole source request form may vary depending on organizational policies and regulations.
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A sole source request form is a document used to request approval for a purchase from a specific vendor when no other vendor can provide the same goods or services.
Any individual or department within an organization that needs to make a purchase from a specific vendor that no other vendor can provide.
The form typically requires information about the vendor, the goods or services being purchased, and justification for why no other vendor can provide the same goods or services.
The purpose of the sole source request form is to ensure that purchases are made in a transparent and accountable manner, even when there is only one vendor that can provide the necessary goods or services.
The form usually requires information about the vendor, the goods or services being purchased, justification for sole sourcing, and any relevant quotes or estimates.
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