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Proxy Form for Association Business Conducted at the California Water Environment Association Annual Business Meeting on Friday, May 2, 2014, in Santa Clara, California Please return your proxy to

How to fill out proxy form for association

1. To fill out a proxy form for an association, start by obtaining the form from the association's website or office. It is typically available in a downloadable format or can be collected in person.
2. Carefully read the instructions provided with the proxy form. These instructions will guide you on how to properly fill out the form and ensure that it is valid.
3. Begin by providing your personal information in the designated fields. This usually includes your name, address, contact information, and sometimes your association membership number or identification.
4. Next, identify the meeting or event for which the proxy form is being used. This could be an annual general meeting, a special meeting, or any other gathering where decisions will be made by the association.
5. Indicate the name of the person who will be attending the meeting on your behalf. This individual is often referred to as the proxy holder or nominee. Make sure to provide accurate contact details for the proxy holder so that they can be reached if needed.
6. Specify your voting preferences on the proxy form. This could involve indicating your support or opposition to particular agenda items or motions that will be discussed during the meeting. Refer to the instructions or any accompanying documents for guidance on how to make your voting intentions clear.
7. Sign and date the proxy form. Your signature is necessary to authenticate the document and ensure its validity. If there are any additional requirements, such as witnessing or notarizing the form, make sure to comply with those as well.
8. Keep a copy of the completed proxy form for your records. This can serve as proof that you have authorized someone to act on your behalf at the association's meeting.

Who needs a proxy form for association?

1. Association members who are unable to attend a meeting or event due to conflicting schedules, personal commitments, or geographical distance may need a proxy form. This allows them to delegate their voting rights and decision-making authority to someone else who will be present at the meeting.
2. Members who prefer not to attend meetings in person but still want to participate in the decision-making process of the association may also require a proxy form.
3. Proxy forms can be useful for members who are physically unable to attend meetings due to illness, disability, or any other valid reason that prevents their personal presence.
4. In some cases, non-members or individuals with vested interests in the association's affairs may also require a proxy form if they have been granted such rights by the association's governing documents or bylaws.
5. It is important to consult the specific rules and regulations of the association to determine who is eligible to use a proxy form and under what circumstances.

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