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CANADA PROVINCE OF QUEBEC DISTRICT OF FRANCIS COURT NO. 45011000167134 ESTATE NO. 00001642013QCSUPERIOR COURT (Commercial Division) (Sitting as a court designated pursuant to the Companies Creditors
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How to fill out voting and proxy letter

01
Start by writing your personal information such as your name, address, and contact details at the top of the letter.
02
Address the letter to the relevant authority or organization that requires the voting and proxy letter.
03
Clearly state the purpose of the letter, which is to vote or give someone else the authority to vote on your behalf.
04
Specify the date and time of the voting or meeting for which the proxy letter is applicable.
05
Include the name of the person whom you are authorizing to vote on your behalf as a proxy.
06
Clearly mention the decisions or issues on which the proxy is authorized to vote.
07
Sign the letter along with the date below your signature.
08
Make a copy of the letter for your records before sending it to the relevant authority or person.

Who needs voting and proxy letter?

01
Voting and proxy letters are required by individuals who are unable to attend a specific voting event, meeting, or gathering personally.
02
These letters are commonly used by shareholders in companies, members of organizations, or individuals who are unable to be physically present to exercise their voting rights or preferences.
03
The proxy letter allows the person authorized as the proxy to cast votes on behalf of the absentee.
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A voting and proxy letter is a document that allows a shareholder to authorize another person to vote on their behalf at a company meeting.
Shareholders of a company who wish to appoint someone else to vote for them at meetings are required to file a voting and proxy letter.
To fill out a voting and proxy letter, a shareholder must provide their name, signature, and details of the person they are appointing as proxy, as well as specific instructions on how votes should be cast.
The purpose of a voting and proxy letter is to ensure that shareholders can participate in company decisions even if they cannot attend meetings in person.
The voting and proxy letter must include the shareholder's name, the name of the proxy, the meeting date, and any specific voting instructions.
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