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DBS GROUP HOLDINGS LTD (Incorporated in the Republic of Singapore) Company Registration No.: 199901152M9 March 2020 Dear Shareholder AGM Notice and Proxy Form We are pleased to enclose printed copies

How to fill out agm notice and proxy

How to fill out agm notice and proxy

1. Step 1: Start by creating a template for the AGM notice. Include the name of the company, date, time, and venue of the meeting.
2. Step 2: Mention the agenda of the meeting in the notice. This should include the items to be discussed and any resolutions to be voted upon.
3. Step 3: Provide any relevant supporting documents or reports that shareholders may need to review before the AGM.
4. Step 4: Give clear instructions on how shareholders can submit their proxies if they are unable to attend the meeting in person.
5. Step 5: Set a deadline for when proxies should be submitted. Mention the method of submission, whether it's by mail, email, or any other acceptable means.
6. Step 6: Add a section for shareholders to fill in their details, such as name, address, and the number of shares they hold.
7. Step 7: Include a space for shareholders to sign and date the proxy form.
8. Step 8: Distribute the AGM notice and proxy form to all shareholders through appropriate channels, such as email or postal mail.
9. Step 9: Keep a record of all received proxies for future reference during the AGM.
10. Step 10: At the AGM, validate and count the proxies received. Use these proxies to establish the presence of a quorum and to vote on behalf of absent shareholders, as specified in the proxy forms.

Who needs agm notice and proxy?

1. Any company that is required by its governing laws or regulations to hold an Annual General Meeting (AGM) may need an AGM notice and proxy.
2. Shareholders of the company who are unable to attend the AGM in person but still want their votes to be counted may also need to submit a proxy form.
3. Companies with a large number of shareholders or geographically dispersed shareholders often use proxy forms to gather votes and make decisions at the AGM.

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What is agm notice and proxy?

AGM notice is a formal communication sent to the members of a company, informing them about the upcoming Annual General Meeting, outlining the details such as date, time, and location. A proxy is a document that allows a member to appoint another person to attend the meeting and vote on their behalf.

Who is required to file agm notice and proxy?

Typically, the company's management is required to file the AGM notice and proxy. This may include the board of directors or specific officers designated to handle corporate communications.

How to fill out agm notice and proxy?

To fill out the AGM notice, include the company's name, date, time and location of the meeting, and details of the agenda. For the proxy, provide the member's name, the person they are appointing, and the specific voting instructions if applicable.

What is the purpose of agm notice and proxy?

The purpose of the AGM notice is to officially notify members about the meeting to ensure participation. The proxy allows members who cannot attend to still have their votes counted, ensuring that decisions can be made effectively.

What information must be reported on agm notice and proxy?

The AGM notice must include the company name, meeting details, agenda items, and instructions for proxy submissions. The proxy form should contain the appointing member's information, the proxy holder's information, and voting instructions.