Get the free Sole Source Justification Form - Examinetics - PA Game ...

Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. To fill out the sole source justification form, follow these steps:
2. Start by providing the necessary information at the top of the form, such as the name of the requesting department and the date.
3. State the purpose of the purchase. Clearly explain why this item or service is needed and why it can only be obtained from a single source.
4. Describe the specific item or service being procured. Provide as much detail as possible to ensure a clear understanding of what is being requested.
5. Include any supporting documentation that justifies the sole source procurement. This could include market research, technical specifications, or previous experience with the supplier.
6. Provide the estimated cost of the procurement. Include any relevant pricing information or quotes from the supplier if available.
7. Include any additional information that might be relevant to the justification, such as alternative options considered and the reasons why they were not selected.
8. Once the form is completed, review it for accuracy and completeness. Make sure all required fields are filled out and all necessary attachments are included.
9. Submit the form to the appropriate department or individual responsible for reviewing and approving sole source justifications.
10. Follow up as necessary to ensure the form has been received and is being processed in a timely manner.
11. Keep a copy of the completed form and any supporting documentation for your records.

Who needs sole source justification form?

1. The sole source justification form is needed by any individual or department who wants to procure goods or services from a single source, without going through the usual competitive bidding process.
2. This form is usually required in organizations that have established procedures for ensuring fair and open competition in the procurement process. It helps to ensure that there is a valid reason for deviating from the standard practice of seeking multiple bids or proposals.
3. The form may be required for a variety of reasons, such as when the required goods or services are highly specialized and can only be provided by a specific supplier, or when there is an urgent need that cannot be met by other suppliers in a timely manner.
4. Ultimately, the decision to require a sole source justification form rests with the organization's procurement or purchasing department, based on their specific policies and procedures.

For pdfFiller’s FAQs

How can I edit sole source justification form from Google Drive?

By integrating pdfFiller with Google Docs, you can streamline your document workflows and produce fillable forms that can be stored directly in Google Drive. Using the connection, you will be able to create, change, and eSign documents, including sole source justification form, all without having to leave Google Drive. Add pdfFiller's features to Google Drive and you'll be able to handle your documents more effectively from any device with an internet connection.

How do I edit sole source justification form on an iOS device?

You certainly can. You can quickly edit, distribute, and sign sole source justification form on your iOS device with the pdfFiller mobile app. Purchase it from the Apple Store and install it in seconds. The program is free, but in order to purchase a subscription or activate a free trial, you must first establish an account.

How do I complete sole source justification form on an Android device?

Use the pdfFiller mobile app and complete your sole source justification form and other documents on your Android device. The app provides you with all essential document management features, such as editing content, eSigning, annotating, sharing files, etc. You will have access to your documents at any time, as long as there is an internet connection.

What is sole source justification form?

A sole source justification form is a document used to explain and justify the decision to procure goods or services from a single source without going through a competitive bidding process.

Who is required to file sole source justification form?

Typically, government agencies, organizations, or departments that intend to acquire products or services exclusively from one supplier are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, provide detailed information including the nature of the procurement, reasons for choosing a sole source, any alternatives considered, and the qualifications of the supplier.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to document the rationale for bypassing competitive solicitations, ensuring transparency and accountability in procurement processes.

What information must be reported on sole source justification form?

Information that must be reported includes a description of the goods or services, justification for the sole source selection, supplier details, and any supporting documentation.