Get the free Sole Source Justification Form - SSJ Wood Shavings

Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. To fill out the sole source justification form, follow these steps:
2. Begin by entering the name of the requester and the date in the designated fields.
3. Provide a detailed description of the product or service that requires sole sourcing.
4. Justify the need for sole sourcing by explaining why the product or service is unique or why no alternative suppliers can fulfill the requirements.
5. Include any relevant supporting documents such as market research reports or quotes from potential suppliers.
6. Indicate the estimated cost of the product or service and explain why it is reasonable and necessary.
7. Obtain the necessary approvals by having the form reviewed and signed by the appropriate authorities.
8. Submit the completed form to the procurement department or any other designated department for further processing.
9. Keep a copy of the form and any supporting documents for your records.
10. Remember to carefully review the form before submission to ensure all required information is included and accurately filled out.

Who needs sole source justification form?

1. The sole source justification form is typically required by organizations or departments that need to purchase a product or service without going through a competitive bidding process.
2. This may include situations where the required product or service is only available from a single supplier, or when time constraints or other factors make it impractical to solicit bids from multiple suppliers.
3. The form helps to ensure transparency and accountability in the procurement process and justifies the decision to source from a sole supplier.

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What is sole source justification form?

The sole source justification form is a document that explains the reasons why a contract should be awarded to a single source supplier without a competitive bidding process.

Who is required to file sole source justification form?

Typically, government agencies or organizations that are seeking to procure goods or services without competition are required to file a sole source justification form.

How to fill out sole source justification form?

To fill out the sole source justification form, provide detailed information about the procurement, including the reasons for not going to bid, descriptions of the goods or services, and any supporting documentation.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to provide transparency and accountability in the procurement process, ensuring that sole source contracts are justified and approved by the appropriate authorities.

What information must be reported on sole source justification form?

The information that must be reported includes the supplier's name, a description of the goods or services, justification for sole sourcing, cost estimates, and potential alternatives that were considered.