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Department of General ServicesSOURCE JUSTIFICATION FORM Bureau of Procurement The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source contract amendment

How to fill out sole source contract amendment

1. Start by reviewing the existing sole source contract to understand the amendment process.
2. Identify the specific changes or additions that need to be made in the contract.
3. Prepare a written document stating the amendment details, including the rationale behind the amendment.
4. Clearly outline the revised terms, conditions, and any new pricing or deliverables.
5. Consult with legal counsel to ensure compliance with applicable laws and regulations.
6. Obtain necessary approvals from all relevant parties, such as management or government authorities.
7. Once the amendment is finalized, ensure that all parties involved sign the document.
8. Make copies of the amended contract and distribute them to all stakeholders.
9. Update any internal systems or records to reflect the changes made in the amendment.
10. Ensure proper communication and coordination with the other party to effectively implement the amendment.

Who needs sole source contract amendment?

1. Sole source contract amendment may be needed by organizations or individuals who have an existing sole source contract and need to modify or update its terms, conditions, or scope.
2. This could include government agencies, private companies, or contractors who entered into a sole source contract but subsequently realized the need for changes due to unforeseen circumstances.

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What is sole source contract amendment?

A sole source contract amendment refers to a modification or change made to a contract that is established without a competitive bidding process, specifically when only one vendor is deemed qualified to fulfill the contract requirements.

Who is required to file sole source contract amendment?

Entities or organizations that have entered into a sole source contract, typically governmental agencies or public institutions, are required to file a sole source contract amendment.

How to fill out sole source contract amendment?

To fill out a sole source contract amendment, the responsible party must provide details of the amendment including the contract number, the parties involved, the original contract terms, the reasons for the amendment, and any changes to the scope, budget, or timeline.

What is the purpose of sole source contract amendment?

The purpose of a sole source contract amendment is to allow modifications to an existing contract without requiring a competitive bid process, usually because the original vendor is uniquely qualified to provide the necessary services or goods.

What information must be reported on sole source contract amendment?

Information that must be reported on a sole source contract amendment includes the contract title, contract number, names of the parties, reason for the sole source designation, a description of the amendment, and any changes to the contract terms.