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Ship Prearrival Information Form Please complete this form and return it to Human Resources as soon as possible or at least 4 weeks before your arrival to Mercy Ships. Name: Date: Arrival details:

How to fill out ship pre-arrival information form

How to fill out ship pre-arrival information form:

1. Obtain the form from the appropriate maritime authority or organization. The form may be available online or can be obtained from the port authorities or shipping agent.
2. Fill out the top section of the form with the relevant details about the ship, such as the ship's name, call sign, flag, IMO number, and other identifying information.
3. Provide the details of the ship's voyage, including the port of departure, estimated time of arrival, and berth or anchorage requested at the port of arrival.
4. Fill out the section for crew information. This may include the total number of crew members, their names, ranks, nationalities, passport numbers, and visa details.
5. Provide the ship's health information, including the number of persons on board with health issues, recent outbreaks of diseases, and any other relevant health information.
6. Fill out the section for dangerous goods declaration, if applicable. Include details of any hazardous or dangerous materials being transported on the ship.
7. Provide the ship's security information, such as the security level, details of security measures taken on board, and any recent security threats or incidents.
8. Ensure that all the required fields are filled out accurately and completely to avoid any delays or complications upon arrival.
9. Submit the completed form to the relevant maritime authority or organization before the specified deadline.

Who needs ship pre-arrival information form:

1. Ship owners or operators: It is the responsibility of the ship's owners or operators to ensure that the pre-arrival information form is filled out accurately and submitted on time.
2. Port authorities: The information provided in the form helps port authorities prepare for the ship's arrival, allocate berths or anchorage, and plan for any necessary inspections or procedures.
3. Customs and immigration authorities: The pre-arrival information form allows customs and immigration authorities to process the necessary paperwork and clearance procedures for the ship and its crew.
4. Maritime safety and security agencies: The information provided in the form helps maritime safety and security agencies assess potential risks and take appropriate measures to ensure the safety and security of the ship, its crew, and the port.
5. Health authorities: The health-related information provided in the form allows health authorities to assess any potential health risks and take necessary precautions to prevent the spread of diseases.
6. Environmental regulatory agencies: The form may include information related to the ship's environmental impact, such as waste disposal and emissions, which is crucial for environmental regulatory agencies to ensure compliance with relevant regulations.

For pdfFiller’s FAQs

What is ship pre-arrival information form?

Ship pre-arrival information form is a document that provides details about a ship's arrival to a port.

Who is required to file ship pre-arrival information form?

Ship operators or agents are required to file the ship pre-arrival information form.

How to fill out ship pre-arrival information form?

The ship pre-arrival information form can be filled out electronically or manually, depending on the port's requirements.

What is the purpose of ship pre-arrival information form?

The purpose of the ship pre-arrival information form is to ensure that the port authorities have essential information about incoming ships for security and logistical purposes.

What information must be reported on ship pre-arrival information form?

Information such as the ship's name, registration, crew list, cargo details, and voyage itinerary must be reported on the ship pre-arrival information form.

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