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City of Hampton PERSONNEL ADMINISTRATIVE INSTRUCTION DATE: September 1, 2007, REFERENCES: XIII, E I.CHAPTER: PAY No. 5 6 SUBJECT: Time and Attendance Reporting and Retention RequirementsGeneral:The

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How to fill out time and attendance reporting

01

To fill out time and attendance reporting, follow these steps:

02

Begin by recording the date and time at the top of the form.

03

Enter your name or employee ID for identification purposes.

04

Specify the department or location where the work was performed.

05

Record the start and end times of your work shift, including any breaks or lunch periods.

06

Calculate the total hours worked by subtracting break or lunch periods from the shift duration.

07

If you worked on different tasks or projects during the shift, provide a brief description for each.

08

Check if you worked any overtime hours and add them separately.

09

Review the completed report for accuracy and ensure all necessary information is included.

10

Submit the time and attendance reporting to your supervisor or HR department within the designated timeframe.

11

Keep a copy of the form for your records.

Who needs time and attendance reporting?

01

Time and attendance reporting is needed by employers or companies to accurately track and manage employee work hours.

02

It is essential for:

03

- Payroll processing: The data from time and attendance reporting is used to calculate employee wages and ensure accurate payment.

04

- Workforce management: It allows employers to monitor employee attendance, identify trends, and make informed scheduling decisions.

05

- Compliance: Time and attendance reporting helps organizations comply with labor laws, regulations, and collective bargaining agreements.

06

- Billing and client projects: For businesses that charge clients based on hours worked, accurate time and attendance reporting is crucial for billing and project management purposes.

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What is time and attendance reporting?

Time and attendance reporting refers to the process of tracking and documenting the time that employees spend working, including their attendance, hours worked, and absences.

Who is required to file time and attendance reporting?

Generally, all employers are required to file time and attendance reports for their employees to ensure compliance with labor laws and regulations.

How to fill out time and attendance reporting?

To fill out time and attendance reporting, employees typically need to record their work hours, breaks, and any absences in a designated format, such as a form or software, and submit it to their employer or HR department for approval.

What is the purpose of time and attendance reporting?

The purpose of time and attendance reporting is to ensure accurate payroll processing, monitor employee attendance, and comply with labor laws and regulations.

What information must be reported on time and attendance reporting?

The information that must be reported includes employee name, employee ID, dates of work, hours worked for each day, any overtime hours, and reasons for absence if applicable.

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