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CHAIN OF CUSTODY RECORD ENVIRONMENTAL PROTECTION AGENCY REGION VII ACTIVITY LEADER(Print)NAME OF SURVEY OR ACTIVITY FOIA r,7j &7Tdl7fGATE OF COLLECTION MONTH, SHEETYEARCONTENTS OF SHIPMENT TYPE OF
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How to fill out chain of custody form

01
Begin by filling out the basic information at the top of the form, such as the date, time, and location of the custody transfer.
02
Next, specify the names and contact information of the transferring and receiving parties.
03
Describe the item or evidence being transferred in detail, including its location, condition, and any identifying marks or numbers.
04
Document any packaging or container information, such as the type of container used and any seals or labels attached.
05
Note the reason for the transfer, whether it is for analysis, storage, or any other purpose.
06
Provide a detailed chain of custody log, including the names, dates, times, and locations of each custody transfer along the chain.
07
If any testing or analysis is conducted on the evidence, document the methods used and the results obtained.
08
Finally, sign and date the form to certify its accuracy and completeness.
09
Make copies of the form for all parties involved and retain the original form in a secure location.

Who needs chain of custody form?

01
Chain of custody forms are typically required in various legal and scientific fields, including:
02
- Forensic laboratories and crime scene investigations
03
- Legal proceedings such as court cases and trials
04
- Healthcare facilities for transferring medical specimens or samples
05
- Research institutions for preserving and tracking research data
06
- Environmental agencies for monitoring and analyzing samples
07
- Law enforcement agencies for documenting the handling of evidence
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A chain of custody form is a document that records the handling and transfer of evidence or samples, ensuring that it is preserved in a secure manner from collection to analysis.
Individuals or organizations that collect, handle, or analyze evidence or samples, such as law enforcement officials, forensic analysts, and laboratory technicians, are typically required to file a chain of custody form.
To fill out a chain of custody form, provide detailed information including the description of the item, date and time of collection, signature of the collector, subsequent handlers, and any transfers made, ensuring each individual signs and dates the form.
The purpose of a chain of custody form is to establish and maintain a documented history of evidence or samples to ensure their integrity and to provide a legal record that can be used in court.
The information that must be reported on a chain of custody form includes item description, date and time of collection, location, individuals involved in handling, signatures, and any analysis or testing performed.
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