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Request for Proposal For Digitization of Legacy Records (IGOR, Revenue and Disaster Management Department)RFP Ref No OCACSEGPSPD0021201420008 Date 11/03/2020Odisha Computer Application Center (Technical
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How to fill out digitization of legacy records

01
Scan the paper records using a document scanner.
02
Organize the digital files into a logical folder structure.
03
Determine the appropriate file format for the digitized records (e.g., PDF, JPEG, TIFF).
04
Use optical character recognition (OCR) software to convert scanned images into searchable text.
05
Ensure the digitized records are backed up regularly to prevent data loss.
06
Implement proper metadata tagging to facilitate easy retrieval and search of the digitized records.

Who needs digitization of legacy records?

01
Organizations or businesses that want to reduce physical storage space and cost associated with paper records.
02
Government agencies or institutions that need to preserve historical or archival records in a more durable and accessible format.
03
Researchers or historians who require easy access to digitized versions of legacy records for analysis or documentation purposes.
04
Legal firms or professionals who need to digitize and store legal documents for efficient retrieval and search during legal proceedings.
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Digitization of legacy records refers to the process of converting physical documents and records into digital format, making them easier to access, store, and manage.
Organizations and individuals who maintain legacy records that need to be preserved or transformed for digital access are required to file digitization of legacy records.
To fill out digitization of legacy records, you need to provide information such as the type of records being digitized, the methods used for digitization, and ensure compliance with relevant regulations and standards.
The purpose of digitization of legacy records is to enhance accessibility, preserve important information, reduce physical storage needs, and improve the organization of records.
Information that must be reported includes the description of the records, the date of digitization, the technology used, and any compliance with legal requirements.
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