Get the free P-CARD - Controller's Office - controller smcgov

REQUEST FOR PROPOSALS NO. 2014-1: FOR PURCHASING CARD (P-CARD) SERVICES County of San Mateo Office of the Controller 555 County Center, 4th Floor Redwood City, CA 94063 Date: February 10, 2014, Responses

How to fill out p-card - controller39s office

How to fill out a p-card - controller's office?

1. Gather necessary documents: Before filling out the p-card form, make sure you have all the required documents such as receipts, invoices, or any other supporting documentation for your transactions.
2. Complete the form: Start by filling out the basic details on the p-card form, including your name, department, and contact information. Ensure that all the fields are correctly filled to avoid any discrepancies.
3. Enter transaction details: Provide a clear description of each transaction, including the date, vendor name, amount spent, and purpose of the purchase. It is essential to be accurate and specific when describing the transactions.
4. Attach supporting documents: Attach all the relevant receipts and invoices to the p-card form. Double-check to ensure that the documents are legible and match the transaction details provided on the form.
5. Review and verify information: Before submitting the form, review all the entered information to ensure its accuracy. Verify the amounts, dates, and vendor names against the provided documentation. This step is crucial to avoid any mistakes or potential audits in the future.

Who needs a p-card - controller's office?

1. Employees with purchasing responsibilities: The p-card is typically issued to employees who have the authority to make purchases on behalf of an organization. It allows them to streamline the procurement process and make small-scale purchases efficiently.
2. Controller's office: The p-card is managed and overseen by the controller's office. They are responsible for issuing the cards, monitoring transactions, and ensuring compliance with the organization's financial policies and procedures.
3. Departments or organizations with frequent purchases: The p-card is useful for departments or organizations that frequently make small-scale purchases. It eliminates the need for requisition forms and invoices for every transaction, saving time and administrative costs.
4. Individuals looking for convenience and flexibility: Having a p-card provides individuals with convenience and flexibility in making purchases. It eliminates the need for cash or personal credit cards, allowing for easier tracking and reconciliation of expenses.

Overall, the p-card is beneficial for employees who need a streamlined process for making small-scale purchases, while the controller's office ensures compliance and proper oversight of the p-card program.

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