Get the free revolving fund petty cash

ADMINISTRATIVEMEMORANDUMCOUNTY OF SAN MATE0NUMBER: SUBJECT:A2Central Revolving Fund (Petty Cash Fund)RESPONSIBLE DEPARTMENT: Controller×IPB×APPROVED:7.LATE:March 1,ZOOOCounty Managers memorandum

How to fill out revolving fund petty cash

How to fill out revolving fund petty cash:

1. Start by gathering all the necessary documents and materials. This includes a petty cash voucher or log sheet, petty cash fund envelope or box, and assorted denominations of cash.
2. Determine the opening balance of the petty cash fund. This should be a fixed amount agreed upon by the organization. Make sure you have the correct amount of cash to start with.
3. Record the opening balance on the petty cash voucher or log sheet. Include the date and any relevant details.
4. As expenses occur, use the petty cash fund to make payments. Write down the date, amount, and purpose of each expense on the voucher or log sheet. Be as specific and detailed as possible.
5. When making a payment from the petty cash fund, always collect receipts or other evidence of the expense. These should accompany the voucher or log sheet.
6. Once the petty cash fund is running low, usually when it reaches a predetermined threshold, it's time to replenish it. Calculate the total expenses recorded on the voucher or log sheet since the last replenishment.
7. Prepare a petty cash replenishment request. This form should outline the total amount requested, along with an itemized breakdown of the expenses. Attach the receipts or evidence of each expense.
8. Present the replenishment request to the designated authority or department for approval. This could be a supervisor, manager, or finance officer.
9. Once the replenishment request is approved, collect the necessary amount of cash to bring the petty cash fund back to its original balance.
10. Finally, record the replenishment on the voucher or log sheet. Include the date, amount, and any relevant details. Make sure to deduct the replenishment amount from the total expenses, so the closing balance is accurate.

Who needs revolving fund petty cash?

1. Organizations or businesses that frequently need to make small cash payments or reimbursements on a regular basis. This could include office supplies, travel expenses, or small emergency purchases.
2. Departments within an organization that require quick access to cash for small expenses, such as a reception desk or maintenance team.
3. Individuals who have been assigned the responsibility of managing and distributing the petty cash fund. Typically, this would be someone in the finance or administrative department.

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