Get the free Oral Submission to Council Request Form - Township of Tiny

In accordance with Section 17 (b) of the Procedural By-law, oral submission requests must be delivered to the Clerk prior to 4:00 p.m. on the Tuesday preceding the meetings of Council. Meetings are

How to fill out oral submission to council

Who needs oral submission to council?

Individuals or organizations who want to express their opinions or concerns regarding a particular issue or proposal being discussed by the council may need to fill out an oral submission. This could include residents, community groups, businesses, or any other interested party.

How to fill out an oral submission to council?

1. Research the topic: Before filling out the oral submission, gather all the necessary information about the topic or proposal you wish to address. This includes understanding the background, potential impacts, and any supporting evidence or facts.
2. Determine the purpose: Clarify the specific purpose of your oral submission. Are you seeking to sway the council's decision, provide additional information, or voice concerns? Having a clear objective will help structure your submission.
3. Follow submission guidelines: Check if the council has specific guidelines or requirements for submitting an oral submission. This may include deadlines, word limits, required format, or other instructions. Adhering to these guidelines is crucial to ensure your submission is considered.
4. Introduce yourself: Begin your oral submission by introducing yourself and briefly explaining your credentials or affiliation, if relevant. This provides context for the council to understand your perspective.
5. State your position: Clearly state your position or stance on the issue at hand. Whether you are in support or opposition, make your position known early on to guide the council's understanding of your submission.
6. Provide supporting arguments or evidence: Present compelling arguments or evidence to support your position. Use facts, statistics, expert opinions, or personal experiences to strengthen your points. Providing credible evidence will increase the impact of your submission.
7. Address potential concerns: Anticipate any counterarguments, criticism, or concerns that the council might have. Address these concerns in your submission by providing reasonable explanations or proposed solutions. This shows that you have considered all perspectives and are willing to engage in constructive dialogue.
8. Keep it concise and focused: Oral submissions usually have time limits, so ensure your submission is concise and focused. Avoid unnecessary repetition or unrelated tangents. Stick to the main points that directly relate to the topic being discussed.
9. Practice and prepare: Practice your oral submission beforehand to ensure clarity, coherence, and timing. Prepare any supporting materials, visuals, or handouts that can enhance your submission during the council meeting.
10. Respectful and professional tone: Always maintain a respectful and professional tone throughout your oral submission. Avoid personal attacks, offensive language, or confrontational behavior. Focus on the subject matter and communicate your thoughts in a clear and respectful manner.

Remember, oral submissions to council are an opportunity to have your voice heard and make a meaningful impact. By following these steps, you can effectively fill out an oral submission and contribute to the council's decision-making process.

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What is oral submission to council?

Oral submission to council is the act of speaking before a council or governing body to express one's opinions, concerns, or recommendations.

Who is required to file oral submission to council?

Anyone who wishes to voice their opinions, concerns, or recommendations to a council or governing body may file an oral submission.

How to fill out oral submission to council?

To fill out an oral submission, one must typically contact the council or governing body in advance to request a speaking slot and adhere to any guidelines or time limits set by the council.

What is the purpose of oral submission to council?

The purpose of oral submission to council is to provide members of the public with an opportunity to directly address and influence decision-makers on issues that affect them.

What information must be reported on oral submission to council?

Typically, oral submissions should include the speaker's name, address, the topic they wish to address, and any supporting information or evidence.