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DUTY TRAVEL AUTHORIZATION Please see the notes overleaf before completing this form Family name (in capitals) First name Grade Section/Office Personnel No. TRAVEL SUPPORT REQUESTED: Itinerary: By:

How to fill out travel claim form

How to fill out a travel claim form:

1. Start by gathering all necessary documents and receipts related to your travel expenses. This may include boarding passes, hotel invoices, meal receipts, and transportation tickets.
2. Fill in your personal information at the top of the form, including your name, employee ID or number, and contact details. Make sure to double-check the accuracy of the information provided.
3. Indicate the purpose of your travel, whether it is for a business trip, conference, or any other relevant reason. Include the dates of your travel, both departure and return.
4. Specify the destination(s) you traveled to during the trip. If you visited multiple locations, ensure that you provide the details for each one.
5. Record your mode of transportation. This could be airfare, train tickets, car rental, or any other means of travel used during your trip. Attach the necessary receipts as evidence.
6. Fill out the accommodation section, indicating the name of the hotel or lodging facility you stayed at during your trip. Include the dates of your stay and attach the corresponding receipts.
7. Create a detailed breakdown of your expenses incurred during the trip. This may include meals, transportation costs, parking fees, conference registration fees, and any other eligible expenses related to your travel. Be sure to attach the relevant receipts for each expense.
8. If you used your personal vehicle for business purposes, provide the mileage details, including the starting and ending odometer readings. Calculate the mileage reimbursement according to the company's policy and include it in the appropriate section of the form.
9. Review the completed form carefully, ensuring that all the information provided is accurate and supported by the necessary documentation. Make any necessary corrections or additions before submitting the form.

Who needs a travel claim form?

1. Employees who have traveled for business purposes and are seeking reimbursement for their travel expenses from their company or organization.
2. Sales representatives, consultants, or any professionals who frequently travel to meet clients or attend conferences.
3. Individuals who have been on official duty or have attended training programs, seminars, or workshops on behalf of their employer.
4. Contractors or freelancers who are entitled to travel reimbursements as specified in their contract or agreement with the client.
5. Students or researchers who are required to travel for academic purposes and have obtained funding or sponsorship that covers their travel expenses.

Remember, it is essential to consult your organization's policy or contact the relevant department to ensure you accurately complete the travel claim form and meet all the necessary requirements for reimbursement.

For pdfFiller’s FAQs

What is travel claim form?

A travel claim form is a document used to request reimbursement for expenses incurred while traveling for work purposes.

Who is required to file travel claim form?

Employees who have incurred travel expenses for work purposes are required to file a travel claim form.

How to fill out travel claim form?

To fill out a travel claim form, employees need to provide details of their travel expenses including receipts and other relevant documentation.

What is the purpose of travel claim form?

The purpose of a travel claim form is to accurately record and process requests for reimbursement of travel expenses.

What information must be reported on travel claim form?

Information such as dates of travel, purpose of trip, itemized expenses, receipts, and approval signatures must be reported on a travel claim form.

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