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DUTY TRAVEL AUTHORIZATION for Long-Term Visitors Family name (in capitals) First name TRAVEL SUPPORT REQUESTED: Please see the notes overleaf before completing this form Section/Office: NO YES Itinerary:

How to fill out duty travel authorization form

How to fill out duty travel authorization form:

1. Read the instructions carefully: Before filling out the form, it is important to thoroughly review the instructions provided. These instructions will guide you through the process and ensure that you provide all the necessary information.
2. Provide personal information: Start by filling out your personal details such as your name, contact information, job title, and department. This information will help identify you and link the form to your travel request.
3. Specify the purpose of travel: Indicate the reason for your travel, whether it is for a conference, training, or any other official duty. Provide a brief description of the purpose to give clarity to the approving authority.
4. Determine the travel dates: Clearly state the departure and return dates of your travel. It is crucial to accurately specify the duration of your trip to help with arranging accommodations and other logistics.
5. Estimate the travel expenses: Calculate and include an estimation of the costs associated with your travel. This may include transportation, accommodation, meals, and any other relevant expenses. If you are unsure about certain aspects, it is advisable to consult with your supervisor or travel department.
6. Get supervisor approval: After completing the form, seek approval from your supervisor or the designated authority in your organization. They will review the information provided and assess whether the travel is necessary and within budget.
7. Submit the form: Once the form is filled out completely and signed by the appropriate parties, submit it to the relevant department or travel coordinator. They will process your travel request and provide any additional instructions if needed.

Who needs duty travel authorization form:

1. Employees: Any employee in an organization who is planning to travel for official duties may need to fill out a duty travel authorization form. This includes individuals from various departments and levels within the organization.
2. Managers and supervisors: Managers and supervisors play a crucial role in approving and overseeing the travel of their team members. They may also be required to complete their own duty travel authorization forms when necessary.
3. Travel coordinators or designated personnel: In larger organizations, there may be dedicated individuals or departments responsible for managing travel and ensuring compliance. They may require employees to fill out duty travel authorization forms to initiate the travel process and track expenses.

Remember that the specific requirements and procedures may differ between organizations. It is important to consult your organization's policies and guidelines to ensure accuracy and compliance when filling out a duty travel authorization form.

For pdfFiller’s FAQs

What is duty travel authorization form?

A duty travel authorization form is a document that allows employees to gain approval for work-related travel expenses.

Who is required to file duty travel authorization form?

Employees who need to travel for work and require approval for travel expenses are required to file duty travel authorization form.

How to fill out duty travel authorization form?

Duty travel authorization form can be filled out by providing details such as the purpose of travel, dates of travel, estimated expenses, and approval signatures.

What is the purpose of duty travel authorization form?

The purpose of duty travel authorization form is to ensure that all work-related travel expenses are pre-approved and within budget.

What information must be reported on duty travel authorization form?

Information such as purpose of travel, dates of travel, estimated expenses, and approval signatures must be reported on duty travel authorization form.

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