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Corning Tower, Empire State Plaza, Albany, NY 12242 www.nyspro.ogs.ny.gov customer.services dogs.NY.gov 5184746717Bid Solicitation Update Subject:RESPONSES TO BIDDER INQUIRIES AND REVISED SOLICITATION

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How to fill out responses to bidder inquiries

01

Start by carefully reading the bidder inquiry and understanding the requirements.

02

Prepare a list of questions that you want to clarify with the bidder.

03

Draft your responses in a clear and concise manner, addressing each question or concern raised by the bidder.

04

Provide relevant and accurate information in your responses, avoiding any ambiguity.

05

Use professional language and maintain a polite tone throughout your responses.

06

Review and proofread your responses before sending them to ensure they are error-free and well-written.

07

Send your responses to the bidder in a timely manner, within the specified deadline.

08

Follow up with the bidder if there are any further inquiries or clarifications needed.

09

Keep a record of your responses for future reference and to maintain consistency in your communication with bidders.

Who needs responses to bidder inquiries?

01

Organizations or individuals participating in a bidding process need to provide responses to bidder inquiries.

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What is responses to bidder inquiries?

Responses to bidder inquiries are answers provided by organizations to questions raised by potential bidders during the procurement process.

Who is required to file responses to bidder inquiries?

The organization or agency conducting the procurement is required to file responses to bidder inquiries.

How to fill out responses to bidder inquiries?

Responses to bidder inquiries should be filled out clearly and concisely, addressing each question directly, and providing all necessary information as outlined in the procurement guidelines.

What is the purpose of responses to bidder inquiries?

The purpose of responses to bidder inquiries is to ensure transparency, provide clarity, and assist bidders in understanding the project requirements for accurate and fair bidding.

What information must be reported on responses to bidder inquiries?

Responses must report the inquiry details, respond accurately to each question, and include any clarifications or additional information relevant to the procurement.

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