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Source Justification Form Commonwealth of PennsylvaniaSOURCE JUSTIFICATION FORM The objective of this form is to capture all relevant documentation an Agency may have to assist the Department of General

How to fill out sole source justification form

How to fill out sole source justification form

1. Step 1: Start by providing the name and contact information of the requesting department or individual.
2. Step 2: State the purpose and objective of the procurement and explain why a sole source justification is necessary.
3. Step 3: Identify the specific product or service needed and provide detailed information about it.
4. Step 4: Justify why this particular product or service is only available from one source.
5. Step 5: Summarize the efforts made to find alternative sources and explain why they were not feasible or suitable.
6. Step 6: Provide any supporting documentation or evidence to support the sole source justification.
7. Step 7: Obtain the necessary approvals and signatures from relevant authorities.
8. Step 8: Submit the completed sole source justification form to the appropriate department or procurement office.

Who needs sole source justification form?

1. Any department or individual in an organization that intends to procure a specific product or service that is only available from one source.

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What is sole source justification form?

The sole source justification form is a document that explains the need for procuring goods or services from a single vendor without a competitive bidding process.

Who is required to file sole source justification form?

Departments or divisions within an organization that intend to purchase goods or services from a single source are typically required to file a sole source justification form.

How to fill out sole source justification form?

To fill out the sole source justification form, one must provide detailed information about the vendor, the specific goods or services needed, the justification for not using a competitive process, and any supporting documentation.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in the procurement process by documenting the rationale for selecting a single vendor.

What information must be reported on sole source justification form?

The form usually requires information such as the vendor's details, a description of the goods or services, reasons for the sole source decision, and any relevant documentation that supports the decision.