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Local Health Care Authorities and Public HospitalsFunctional Analysis & Record Disposition AuthorityRevision Approved by the Local Government Records Commission October 28, 2020Table of Contents Functional

How to fill out record disposition authority

How to fill out record disposition authority

1. Start by gathering all relevant records that need to be disposed of.
2. Review each record carefully to determine if it is eligible for disposal or if it needs to be kept for a required retention period.
3. Create a record disposition authority form or use a template provided by your organization.
4. Fill out the form or template by providing detailed information about each record, including its title, description, creation date, and any applicable retention rules or regulations.
5. Submit the completed record disposition authority form to the appropriate authority or department within your organization for review and approval.
6. Once the form is approved, follow the designated process for disposing of the records in accordance with the approved disposition authority.

Who needs record disposition authority?

1. Any organization or entity that handles records and has a legal or regulatory obligation to manage and dispose of those records properly needs record disposition authority.
2. This can include government agencies, businesses, educational institutions, healthcare providers, and any other organization that generates or handles records.
3. Record disposition authority ensures that records are disposed of appropriately and in compliance with legal and regulatory requirements, reducing the risk of data breaches, litigation, and unnecessary storage costs.

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What is record disposition authority?

Record disposition authority is a formal approval granted by a governing body that allows an organization to dispose of or destroy certain records after they have met their retention period.

Who is required to file record disposition authority?

Organizations that manage records as part of their operations, including government agencies and private sector entities, are typically required to file record disposition authority.

How to fill out record disposition authority?

To fill out record disposition authority, one must provide details about the records to be disposed of, including their description, retention period, and justification for disposal, and then submit it to the appropriate authority for approval.

What is the purpose of record disposition authority?

The purpose of record disposition authority is to ensure that records are managed in accordance with legal and regulatory requirements and to facilitate the systematic destruction of records that are no longer needed.

What information must be reported on record disposition authority?

The information that must be reported includes the title of the records, record series number, proposed destruction date, justification for disposal, and any applicable retention schedule.